How To Fix 5R535 - Deducted &1 quota exist in the same period,new &1 quota can't generated

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 535

• Message text: Deducted &1 quota exist in the same period,new &1 quota can't generated

Self-Explanatory Message

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To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R535 - Deducted &1 quota exist in the same period,new &1 quota can't generated ?

  The SAP error message 5R535 indicates that there is a conflict with quota management in the system. Specifically, it means that a quota of the same type already exists for the specified period, and therefore, a new quota cannot be generated.
  Cause:
  
  Existing Quota: The primary cause of this error is that there is already a quota (e.g., vacation, sick leave) that has been deducted or assigned for the same employee and the same time period.
  Quota Type Conflict: The error may also arise if there are multiple quota types that overlap in the same period, which is not allowed.
  Configuration Issues: There may be configuration settings in the SAP system that prevent the creation of overlapping quotas.
  
  Solution:
  
  Check Existing Quotas: Review the existing quotas for the employee in question. You can do this by navigating to the relevant infotype (e.g., Infotype 2006 for Absences) and checking if there is already a quota assigned for the same period.
  Adjust Quota Periods: If there is an existing quota that overlaps, you may need to adjust the periods of the existing quota or the new quota you are trying to create.
  Delete or Modify Existing Quota: If the existing quota is no longer needed, you can delete or modify it to allow for the new quota to be created.
  Consult with HR or Payroll: If you are unsure about the quotas or how to proceed, consult with your HR or payroll department for guidance on managing employee quotas.
  Check Configuration: If you suspect that the issue may be related to system configuration, consult with your SAP administrator or technical team to review the quota configuration settings.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as Infotype 2006 (Absences) and Infotype 2001 (Absence Quotas) to understand how quotas are managed in SAP.
  Quota Types: Understand the different types of quotas that are configured in your SAP system and their respective rules.
  SAP Notes: Check SAP Notes for any known issues or updates related to quota management that may provide additional insights or solutions.
  
  By following these steps, you should be able to resolve the error and manage the quotas effectively in your SAP system.