How To Fix 5R032 - The begin date of record is less the date of being granted PR

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 032

• Message text: The begin date of record is less the date of being granted PR

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R032 - The begin date of record is less the date of being granted PR ?

  The SAP error message 5R032, which states "The begin date of record is less than the date of being granted PR," typically occurs in the context of personnel administration or payroll processing within the SAP system. This error indicates that there is a discrepancy between the start date of a specific record (such as an employment record, pay scale, or other personnel-related data) and the date when a particular personnel action (like a promotion or a change in pay scale) was granted.
  Cause:
  
  Date Mismatch: The start date of the record (e.g., employment start date, pay scale change date) is earlier than the date when the personnel action was granted. This can happen if the records were entered incorrectly or if there was a delay in processing the personnel action.
  Incorrect Data Entry: Manual entry errors during the creation or modification of personnel records can lead to this issue.
  System Configuration: In some cases, the configuration of the SAP system may not align with the business rules regarding date handling.
  
  Solution:
  
  Check Dates: Review the dates associated with the personnel record and the granted PR (Personnel Request). Ensure that the begin date of the record is not earlier than the date of the granted PR.
  Correct Data: If you find that the dates are incorrect, you will need to correct the data in the relevant infotype (e.g., Infotype 0000 for Actions, Infotype 0001 for Organizational Assignment, etc.).
  Reprocess Personnel Actions: If necessary, reprocess the personnel action to ensure that the dates are aligned correctly.
  Consult Documentation: Refer to your organization's SAP documentation or guidelines for handling personnel records to ensure compliance with internal processes.
  Seek Help from SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to your SAP support team or consulting with an SAP expert.
  
  Related Information:
  
  Infotypes: Familiarize yourself with the relevant infotypes that may be involved in this error, such as Infotype 0000 (Actions), Infotype 0001 (Organizational Assignment), and Infotype 0002 (Personal Data).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles: Ensure that you have the appropriate permissions to make changes to personnel records in SAP.
  Testing: After making corrections, test the changes in a development or quality assurance environment before applying them to the production system.
  
  By following these steps, you should be able to resolve the error message 5R032 and ensure that your personnel records are accurate and compliant with SAP's requirements.