How To Fix 5R031 - Maintain the field PR status is not necessary

SAP Error Message - Details

• Message type: E = Error

• Message class: 5R - HR-SG: Messages for HR Module SG, China, Hongkong and Taiwan

• Message number: 031

• Message text: Maintain the field PR status is not necessary

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5R031 - Maintain the field PR status is not necessary ?

  The SAP error message 5R031 ("Maintain the field PR status is not necessary") typically occurs in the context of Purchase Requisitions (PR) in SAP. This error indicates that there is an issue with the status of a Purchase Requisition that is not allowing the system to proceed with the intended action.
  Cause:
  The error can arise due to several reasons, including:
  
  Incorrect Status: The Purchase Requisition may have a status that does not allow for further processing. For example, it might be marked as "Completed" or "Cancelled."
  Field Configuration: The field configuration for Purchase Requisitions may not be set up correctly in the system, leading to unnecessary checks on the PR status.
  Authorization Issues: The user may not have the necessary authorizations to change the status of the Purchase Requisition.
  Customizations: Custom developments or enhancements in the SAP system may be enforcing additional checks that are not standard.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check PR Status: Review the status of the Purchase Requisition in question. Ensure that it is in a status that allows for the intended action (e.g., "Open" or "In Process").
  Field Configuration: If you have access, check the field configuration settings in the SAP system to ensure that the PR status field is set up correctly. This may require assistance from a system administrator or SAP consultant.
  User Authorizations: Verify that the user attempting to perform the action has the necessary authorizations. If not, contact your SAP security team to adjust the user roles.
  Consult Documentation: Review any relevant SAP documentation or notes related to this error message. SAP Notes may provide specific guidance or patches for known issues.
  Debugging: If you have access to technical resources, consider debugging the transaction to identify where the error is being triggered. This may help in understanding if there are any custom validations causing the issue.
  Contact SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP Support for assistance. Provide them with details of the error and the context in which it occurs.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME51N (Create Purchase Requisition), ME52N (Change Purchase Requisition), and ME53N (Display Purchase Requisition) to navigate and manage Purchase Requisitions effectively.
  SAP Notes: Search for SAP Notes related to error message 5R031 in the SAP Support Portal for any updates or patches that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the error message 5R031 in your SAP system.