How To Fix 5Q350 - Selected data records already imported into infotype

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 350

• Message text: Selected data records already imported into infotype

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q350 - Selected data records already imported into infotype ?

  The SAP error message 5Q350 indicates that the selected data records have already been imported into the infotype. This typically occurs when you are trying to import or update employee data in an infotype (like personal data, organizational assignment, etc.) and the records you are attempting to import already exist in the system.
  Cause:
  
  Duplicate Data: The records you are trying to import already exist in the infotype, which means that the system recognizes them as duplicates.
  Previous Import: The data may have been imported previously, and the system is preventing a second import of the same records to maintain data integrity.
  Incorrect Selection: You may have selected the wrong records for import, or the selection criteria may not be filtering out already existing records.
  
  Solution:
  
  Check Existing Records: Before importing, check the infotype to see if the records you are trying to import already exist. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Modify Selection Criteria: Adjust your selection criteria to exclude records that are already present in the infotype.
  Update Instead of Import: If you need to change existing records, consider using the update functionality instead of import. This can be done through transaction PA30 or using the appropriate infotype maintenance transaction.
  Delete Duplicates: If you find that there are duplicates and they are not needed, you can delete the unnecessary records before attempting the import again.
  Use Batch Input Session: If you are using batch input sessions for the import, ensure that the session is correctly set up to handle existing records (e.g., using the correct mode for updates).
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information. Each infotype has a unique number and is used to manage various aspects of employee data.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to manage HR data effectively.
  Data Migration Tools: If you are performing mass data uploads, consider using tools like LSMW (Legacy System Migration Workbench) or SAP Data Services, which can help manage data integrity and avoid duplicates.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP HR module administrator or technical support for further assistance.