How To Fix 5Q005 - Date of birth & does not match first 6 characters of insurance number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5Q - Error Texts for Public Sector

• Message number: 005

• Message text: Date of birth & does not match first 6 characters of insurance number

What causes this issue?

The insurance number must be made up of the first six digits from the
employee?s date of birth.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Start the insurance number with the employee?s date of birth in the
form DDMMYY (Day, month, year).

Procedure for System Administrators

If the check digit is incorrect for this supplementary pension fund,
change it in table T5D5Z.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5Q005 - Date of birth & does not match first 6 characters of insurance number ?

  The SAP error message 5Q005 indicates that there is a mismatch between the date of birth and the first six characters of the insurance number in the system. This error typically arises in the context of employee data management, particularly when dealing with social insurance or health insurance records.
  Cause:
  
  Data Entry Error: The most common cause is incorrect data entry. The date of birth may have been entered incorrectly, or the insurance number may not correspond to the correct individual.
  Format Issues: The format of the date of birth or the insurance number may not align with the expected format in the SAP system.
  System Configuration: There may be issues with how the system is configured to validate the insurance number against the date of birth.
  Data Migration Issues: If data has been migrated from another system, there may be inconsistencies or errors in the data.
  
  Solution:
  
  Verify Data: Check the employee's date of birth and the insurance number for accuracy. Ensure that both pieces of information are entered correctly.
  Correct Format: Ensure that the date of birth is in the correct format as required by the SAP system (e.g., DD/MM/YYYY).
  Update Records: If discrepancies are found, update the employee records in the SAP system to reflect the correct information.
  Consult Documentation: Review SAP documentation or guidelines related to employee data management to ensure compliance with data entry standards.
  Contact Support: If the issue persists after verifying the data, consider reaching out to your SAP support team or consulting with a technical expert to investigate potential configuration issues.
  
  Related Information:
  
  SAP Modules: This error is often encountered in modules related to Human Capital Management (HCM) or Payroll.
  Validation Rules: SAP systems often have built-in validation rules that check for consistency between various data fields. Understanding these rules can help prevent similar errors in the future.
  User Training: Providing training for users who enter or manage employee data can help reduce the occurrence of such errors.
  
  By addressing the root cause of the error and ensuring that data is entered correctly, you can resolve the 5Q005 error and maintain accurate employee records in the SAP system.