How To Fix 5O757 - Enter the necessary substitute employee data.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5O - Notifications in the Master Data Area (Austria)

• Message number: 757

• Message text: Enter the necessary substitute employee data.

What causes this issue?

In the <LS>Infotype Screen Control (T588M)</> view, you have defined the
tab fields <LS>Q0632-EXTXT</> and <LS>Q0632-R3TXT</> (for entering
substitute employee data) as required entry fields.
The <LS>SR Subsidy</> field is also selected, but you have not entered
sufficient information about the substitute employee. An entitlement to
a semiretirement subsidy exists only if a substitute employee is hired
within three months of an employee entering semiretirement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter information about the substitute employee (within the defined
period). If the substitute employee data
Has already been entered in the system, enter the relevant personnel
number.
When you press Enter, the system fills the substitute employee fields
with the missing data.
Has not yet been entered in the system, you must manually enter the
substitute employee's last name, first name, and form of address.
You can suppress the mandatory entry of substitute employee data by
changing the input control in the <LS>Infotype Screen Control (T588M)</>
view.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5O757 - Enter the necessary substitute employee data. ?

  The SAP error message 5O757 ("Enter the necessary substitute employee data") typically occurs in the context of employee absence management or time management within the SAP system. This error indicates that the system requires additional information regarding a substitute employee when processing a leave request or absence.
  Cause:
  The error is usually triggered when:
  
  An employee is trying to submit a leave request or absence without specifying a substitute employee.
  The configuration in the SAP system mandates that a substitute must be assigned for certain types of absences.
  The employee's absence type is set up in such a way that it requires a substitute to be designated.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Enter Substitute Employee Data:
  
  When submitting the absence request, ensure that you fill in the required fields for the substitute employee. This typically includes selecting an employee who will cover for you during your absence.
  
  
  
  Check Configuration:
  
  If you are an administrator or have access to configuration settings, check the absence type settings in the SAP system. Ensure that the requirement for a substitute is correctly configured and that it aligns with your organization's policies.
  
  
  
  Consult HR or SAP Support:
  
  If you are unsure about how to enter the substitute employee data or if the error persists, consult your HR department or SAP support team for assistance. They can provide guidance based on your organization's specific SAP setup.
  
  
  
  Training and Documentation:
  
  Ensure that employees are trained on how to properly submit absence requests, including the importance of designating a substitute when required. Providing documentation or quick reference guides can help reduce the occurrence of this error.
  
  
  
  Related Information:
  
  SAP Modules Involved: This error is typically related to the SAP Human Capital Management (HCM) module, specifically in the areas of time management and absence management.
  Transaction Codes: Depending on your organization's setup, you may be using transaction codes like PA30 (Maintain HR Master Data) or PT50 (Time Evaluation) when encountering this error.
  User Roles: Ensure that users have the appropriate roles and permissions to enter substitute employee data in the system.
  
  By following these steps, you should be able to resolve the error and successfully submit the necessary absence request with the required substitute employee information.