How To Fix 5N875 - End date of special provision is before start present payroll period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 875

• Message text: End date of special provision is before start present payroll period

What causes this issue?

You have entered an end date for the subtype record <LS>Deferred Wage
</>(0003) that pre-dates the start of the present payroll period.
Normally deferred wage must be settled in the current payroll period.

System Response

This is a system warning.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you wish to maintain the end date:
Press Enter to suppress the warning and save the subtype record.
If you wish to correct the end date:
Overwrite the end date and save the subtype record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N875 - End date of special provision is before start present payroll period ?

  The SAP error message 5N875 indicates that there is a conflict with the dates defined for a special provision in the payroll configuration. Specifically, it means that the end date of a special provision is set before the start date of the current payroll period, which is not allowed.
  Cause:
  
  Date Configuration: The end date of the special provision is incorrectly set to a date that is earlier than the start date of the payroll period being processed.
  Payroll Period Settings: The payroll period settings may not align with the special provision dates.
  Data Entry Error: There may have been a manual error in entering the dates for the special provision.
  
  Solution:
  
  
  Check Special Provision Dates:
  
  Navigate to the configuration of the special provision in SAP.
  Verify the start and end dates of the special provision.
  Ensure that the end date is not earlier than the start date of the current payroll period.
  
  
  
  Adjust Dates:
  
  If the end date is incorrect, update it to a date that is equal to or later than the start date of the current payroll period.
  If necessary, consult with your HR or payroll team to confirm the correct dates.
  
  
  
  Review Payroll Period Settings:
  
  Check the payroll period settings in the system to ensure they are correctly defined.
  Make sure that the payroll period is set up to accommodate the special provision.
  
  
  
  Testing:
  
  After making the necessary adjustments, run a test payroll to ensure that the error does not reoccur.
  
  
  
  Documentation:
  
  Document any changes made for future reference and to maintain a clear audit trail.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or SPRO (SAP Reference IMG) to access and modify the relevant settings.
  SAP Notes: Check for any relevant SAP Notes that may provide additional guidance or fixes related to this error.
  Consult SAP Help: The SAP Help Portal can provide detailed documentation on payroll processing and special provisions.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant who specializes in SAP HR and payroll configurations.