How To Fix 5N873 - Start and end date fall in different payroll periods

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 873

• Message text: Start and end date fall in different payroll periods

What causes this issue?

You have entered a start date and an end date for the subtype record
<LS>Deferred Wage </>(0003) that are not in the same payroll period.
Normally deferred wage must be settled in one payroll period.

System Response

This is a system warning.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you wish to maintain the dates entered:
Press Enter to suppress the warning and save the subtype record.
If you wish to correct the dates entered:
Overwrite the dates and save the subtype record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N873 - Start and end date fall in different payroll periods ?

  The SAP error message 5N873, which states "Start and end date fall in different payroll periods," typically occurs in the context of payroll processing when there is an attempt to process a payroll action (like a retroactive change, leave request, or similar) that spans across two different payroll periods. This can happen in various scenarios, such as when an employee's employment status changes or when a leave of absence is processed.
  Cause:
  
  Date Range Issue: The start and end dates of the payroll action (e.g., a leave of absence, salary change, etc.) are set in such a way that they fall into two different payroll periods.
  Payroll Period Configuration: The payroll periods in the system are defined in such a way that the action being processed does not align with the defined periods.
  Retroactive Accounting: If a change is made retroactively, it may affect multiple payroll periods, leading to this error.
  
  Solution:
  
  Adjust Dates: Ensure that the start and end dates of the payroll action fall within the same payroll period. You may need to modify the dates to align them correctly.
  Check Payroll Periods: Review the payroll period configuration in the system to ensure that it is set up correctly and that the action being processed is valid within the defined periods.
  Split Actions: If the action genuinely needs to span multiple payroll periods, consider splitting the action into separate entries for each payroll period.
  Consult Payroll Administrator: If you are unsure about how to proceed, consult with your payroll administrator or SAP HR specialist to ensure compliance with payroll processing rules and regulations.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. Sometimes, there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation related to payroll processing and configuration to understand how payroll periods are defined and managed.
  Testing: If changes are made, conduct thorough testing in a development or quality assurance environment before applying changes in the production environment to avoid disruptions in payroll processing.
  
  By addressing the date alignment and ensuring compliance with payroll period configurations, you should be able to resolve the error message 5N873 effectively.