How To Fix 5N874 - Start date of special provision falls outside all payroll periods

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 874

• Message text: Start date of special provision falls outside all payroll periods

What causes this issue?

You have entered dates that fall outside the normal payroll periods in
the subtype record <LS>Deferred Wage </>(0003).

System Response

This is a system warning.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

If you wish to maintain the dates entered:
Press Enter to suppress the warning and save the subtype record.
If you wish to correct the dates entered:
Overwrite the dates ad save the subtype record.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N874 - Start date of special provision falls outside all payroll periods ?

  The SAP error message 5N874, "Start date of special provision falls outside all payroll periods," typically occurs in the context of payroll processing when a special provision (such as a bonus, allowance, or other compensation) is set to start on a date that does not align with any of the defined payroll periods in the system.
  Cause:
  
  Incorrect Start Date: The start date for the special provision is set to a date that is not included in any of the payroll periods defined in the system.
  Payroll Period Configuration: The payroll periods may not be configured correctly, or the special provision may have been created without considering the existing payroll periods.
  Data Entry Error: There may have been a mistake in entering the start date for the special provision.
  
  Solution:
  
  Check Payroll Periods: Review the payroll periods defined in the system to ensure that they are set up correctly. Make sure that the start date of the special provision falls within one of these periods.
  Adjust Start Date: If the start date of the special provision is incorrect, update it to a date that falls within the defined payroll periods.
  Review Special Provision Configuration: Ensure that the special provision is configured correctly and that all necessary parameters are set appropriately.
  Consult Documentation: Refer to SAP documentation or guidelines for setting up special provisions to ensure compliance with best practices.
  Testing: After making changes, run a test payroll to ensure that the error does not reoccur and that the special provision is processed correctly.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to review and adjust employee data and payroll settings.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles: Ensure that you have the appropriate permissions to make changes to payroll settings and employee data.
  Consult with HR/Payroll Team: If you are unsure about the changes, consult with your HR or payroll team for assistance.
  
  By following these steps, you should be able to resolve the error message 5N874 and ensure that the special provision is processed correctly within the payroll system.