How To Fix 5N823 - Person &1 already HIRED; adjust the data in table T5N1T

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 823

• Message text: Person &1 already HIRED; adjust the data in table T5N1T

What causes this issue?

Personnel number &1 already HIRED. This means that a Social Insurance
Notification (NSI) has probably already been created. Check the master
data of the employee with personnel number &1. If necessary, correct or
delete the NSI data in table <ZH>T5N1T</> (Retroactive NSI).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N823 - Person &1 already HIRED; adjust the data in table T5N1T ?

  The SAP error message 5N823 indicates that there is an issue with the hiring process for a person who is already marked as hired in the system. This typically occurs when you attempt to hire an employee who is already present in the system with a status indicating they have been hired.
  Cause:
  The error is caused by the following scenarios:
  
  Duplicate Hiring Attempt: You are trying to hire a person who is already in the system with a hired status.
  Incorrect Data in Table T5N1T: The data in the table T5N1T may not be aligned with the current status of the employee, leading to inconsistencies.
  Data Entry Errors: There may be errors in the data entry process, such as incorrect personnel numbers or organizational assignments.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Status:
  
  Verify if the employee is already hired by checking their status in the system. You can do this by using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  
  
  
  Review Table T5N1T:
  
  Access the table T5N1T to check the entries related to the employee. You can use transaction SE16 or SE16N to view the table.
  Look for any inconsistencies or incorrect entries that may need to be adjusted.
  
  
  
  Adjust Data:
  
  If you find that the data in T5N1T is incorrect, you may need to adjust it. This could involve changing the status of the employee or correcting any erroneous entries.
  Ensure that the employee's hiring data is consistent across all relevant tables.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unsure about making changes or if the issue persists, consult with your HR department or SAP support team for assistance. They can provide guidance on how to proceed without causing further issues.
  
  
  
  Check for Related Customizations:
  
  If your organization has customizations in the SAP system, ensure that these are not causing the issue. Custom logic or enhancements may affect the hiring process.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, SE16, and SE16N for data checks and adjustments.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Documentation: Review SAP documentation or user manuals related to personnel administration and hiring processes for best practices.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.