How To Fix 5N328 - The old record may not be changed; change the current record

SAP Error Message - Details

• Message type: E = Error

• Message class: 5N - HR NL: Error Messages for Infotype Module Pools (NL)

• Message number: 328

• Message text: The old record may not be changed; change the current record

What causes this issue?

You are attempting to change a record in a period which precedes the
current payroll period. For adjustment procedures for payroll
calculations, you must always change the data of Infotype
<ZK>Calculations for Adjustment Procedure</>(0879) in the most recent
payroll period.

System Response

The system does allow adjustments to old records.

How to fix this error?

Change the record for the current period.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5N328 - The old record may not be changed; change the current record ?

  The SAP error message 5N328, "The old record may not be changed; change the current record," typically occurs in the context of data entry or updates in SAP, particularly when dealing with master data records such as customer or vendor records. This error indicates that you are trying to modify a record that is no longer the current version or is locked for editing.
  Cause:
  
  Record Locking: The record you are trying to change may be locked by another user or process.
  Versioning: You might be attempting to change an old version of a record instead of the current one. In SAP, certain records have version control, and only the latest version can be modified.
  Data Consistency: The system enforces data integrity rules, preventing changes to records that are not in the current state.
  
  Solution:
  
  Check Record Status: Ensure that you are working with the current version of the record. You can do this by navigating to the record and confirming its status.
  Unlock the Record: If the record is locked, you may need to wait for the other user to finish their transaction or contact your SAP administrator to unlock it.
  Use the Correct Transaction: Make sure you are using the appropriate transaction code for editing the record. For example, if you are trying to change a customer record, ensure you are using the correct transaction for that purpose.
  Refresh the Data: Sometimes, simply refreshing the screen or re-entering the transaction can resolve temporary issues.
  Consult Documentation: If you are unsure about the process, refer to SAP documentation or your organization's guidelines for handling master data changes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with the relevant transaction codes for the type of record you are working with (e.g., XD02 for customer master data).
  User Authorizations: Ensure that you have the necessary authorizations to make changes to the records in question.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to resolve the error and successfully make the necessary changes to the record.