How To Fix 5M585 - Specify both the payroll year and period

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 585

• Message text: Specify both the payroll year and period

What causes this issue?

You have left the Payroll Period and Payroll Year fields empty. This
makes it impossible for the system to decide which payroll period
should be used.

System Response

Entry is interrupted to enable you to enter the missing information.

How to fix this error?

Fill out both fields.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M585 - Specify both the payroll year and period ?

  The SAP error message 5M585, which states "Specify both the payroll year and period," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that the system requires both the payroll year and the payroll period to be specified for the operation you are trying to perform, such as running a payroll report or executing payroll processing.
  Cause:
  
  Missing Input: The most common cause of this error is that either the payroll year or the payroll period has not been specified in the relevant transaction or report.
  Incorrect Configuration: There may be issues with the configuration of the payroll schema or the payroll area settings that do not align with the expected input.
  User Input Error: The user may have overlooked entering the required fields in the transaction screen.
  
  Solution:
  
  Check Input Fields: Ensure that both the payroll year and the payroll period are correctly entered in the relevant fields. This is usually done in the selection screen of the payroll transaction or report.
  Review Transaction: If you are using a specific transaction code (e.g., PC00_MXX_CALC), make sure you are filling out all mandatory fields.
  Consult Documentation: Refer to the SAP documentation or help files for the specific transaction you are using to ensure you are following the correct procedure.
  Configuration Check: If the issue persists, check the configuration settings in the SAP system related to payroll processing. This may involve consulting with your SAP HCM administrator or a functional consultant.
  User Training: If this error is frequently encountered by users, consider providing additional training or documentation to ensure they understand how to properly enter the required information.
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to payroll processing include PC00_MXX_CALC (for payroll calculation) and PC00_MXX_CEDT (for payroll results).
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance related to this error message.
  Support: If you are unable to resolve the issue, consider reaching out to your internal SAP support team or SAP support for further assistance.
  
  By ensuring that both the payroll year and period are specified correctly, you should be able to resolve the error and proceed with your payroll processing tasks.