How To Fix 5M583 - Only fill out the fields for regular or special payroll runs

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 583

• Message text: Only fill out the fields for regular or special payroll runs

What causes this issue?

You have specified a payroll period in which both fields from regular
payroll (payroll period and year) and fields from special payroll
(payroll type, payroll identifier and payroll date) were filled.
This does not make sense as you must either specify a regular payroll
period or a special payroll period.

System Response

Processing is interrupted until you correct the error.

How to fix this error?

Only fill out the fields for regular payroll or the fields for special
payroll.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M583 - Only fill out the fields for regular or special payroll runs ?

  The SAP error message 5M583, which states "Only fill out the fields for regular or special payroll runs," typically occurs in the context of payroll processing within the SAP Human Capital Management (HCM) module. This error indicates that there is an issue with the data entry in the payroll run parameters, specifically when fields that are not applicable for the type of payroll run being executed are filled out.
  Cause:
  
  Incorrect Payroll Run Type: The error often arises when fields that are meant for regular or special payroll runs are filled out while executing a different type of payroll run (e.g., off-cycle payroll).
  Data Entry Errors: Users may inadvertently enter data in fields that should remain blank for the selected payroll run type.
  Configuration Issues: There may be configuration settings in the payroll schema that are not aligned with the intended payroll run type.
  
  Solution:
  
  Review Payroll Run Type: Ensure that you are executing the correct type of payroll run (regular, special, or off-cycle) and that you are filling out only the relevant fields for that type.
  Clear Unnecessary Fields: Go through the payroll run parameters and clear any fields that should not be filled for the selected payroll run type.
  Check Configuration: If the issue persists, review the payroll configuration settings in the SAP system to ensure that they are set up correctly for the types of payroll runs you are processing.
  Consult Documentation: Refer to SAP documentation or help files for specific guidelines on the fields required for different payroll run types.
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll calculation) and PC00_MXX_CEDT (for payroll results).
  SAP Notes: Check for any SAP Notes related to payroll processing that might address known issues or provide additional guidance.
  User Training: Ensure that users involved in payroll processing are adequately trained on the correct procedures and data entry requirements for different payroll run types.
  
  By following these steps, you should be able to resolve the error message 5M583 and successfully process payroll runs in SAP.