How To Fix 5M131 - Report for viewing persons in step & not maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: 5M - Error Messages for Denmark

• Message number: 131

• Message text: Report for viewing persons in step & not maintained

What causes this issue?

You have tried to display a list of persons rejected by the step, or a
list of persons for which the payroll has run. However, a program for
displaying this list has not been maintained in the variant record you
have chosen for the step in question.

System Response

The persons are not listed. Instead, the system continues to display
the current screen.

How to fix this error?

Call up the variant record and maintain the program used to display the
persons in question. You can do this via the menu, or by maintaining
view cluster HRDKFIRMVA (for company variant records) or HRDKUSERVA
(for user variant records) via transaction SM34.
For example, you can maintain the former as follows:
Company variant set > Gross payroll > Maintain display variant.
If you use a company variant set, this maintains the program used to
display persons for whom gross payroll accounting has been performed,
or persons who have been rejected. If you require an example of such a
program, use RPPWF1M1.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5M131 - Report for viewing persons in step & not maintained ?

  The SAP error message 5M131, which states "Report for viewing persons in step & not maintained," typically occurs in the context of SAP's workflow or process management, particularly when dealing with personnel actions or workflows that involve viewing or processing personnel data.
  Cause:
  The error usually arises due to one of the following reasons:
  
  Missing Configuration: The system is unable to find the necessary configuration for the specific step in the workflow or process. This could be due to missing entries in the relevant tables or settings that define how personnel data should be viewed or processed.
  Incorrect Workflow Definition: The workflow definition may not have been properly set up to include the necessary steps or actions for viewing personnel data.
  Authorization Issues: The user may not have the required authorizations to view the personnel data in the specified step.
  Data Inconsistencies: There may be inconsistencies or missing data in the personnel records that the workflow is trying to access.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Workflow Configuration:
  
  Go to the workflow configuration (transaction code SWDD) and verify that the workflow definition includes the necessary steps for viewing personnel data.
  Ensure that the step in question is properly defined and linked to the correct actions.
  
  
  
  Maintain Viewing Persons:
  
  Use transaction code PPOME or PPOSE to check if the relevant personnel actions and viewing persons are maintained correctly in the system.
  Ensure that the necessary personnel actions are defined in the configuration (transaction code SPRO) under the relevant organizational management settings.
  
  
  
  Review Authorizations:
  
  Check the user’s authorizations to ensure they have the necessary permissions to view the personnel data in the specified step.
  Use transaction code SU53 to analyze any authorization issues that may arise when the error occurs.
  
  
  
  Data Consistency Check:
  
  Verify the personnel data for any inconsistencies or missing information that may be causing the error.
  Use transaction codes like PA20 or PA30 to check the personnel records.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific error message for any additional guidance or patches that may be available.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, providing them with detailed information about the error and the context in which it occurs.
  
  
  
  Related Information:
  
  Transaction Codes: SWDD (Workflow Builder), SPRO (Customizing), PPOME/PPOSE (Organizational Management), PA20/PA30 (Personnel Administration).
  SAP Notes: Check the SAP Support Portal for any relevant notes or updates related to error message 5M131.
  Documentation: Review SAP Help documentation for workflows and personnel administration for best practices and configuration guidelines.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5M131 in your SAP system.