How To Fix 5L099 - Personnel no & does not have either IC / Passport number

SAP Error Message - Details

• Message type: E = Error

• Message class: 5L - Messages for Malaysian HRMS.

• Message number: 099

• Message text: Personnel no & does not have either IC / Passport number

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5L099 - Personnel no & does not have either IC / Passport number ?

  The SAP error message "5L099 Personnel no & does not have either IC / Passport number" typically indicates that a personnel record in the SAP system is missing critical identification information, specifically either an Identity Card (IC) number or a Passport number. This error often arises in HR or payroll processes where such identification is required for compliance, reporting, or processing purposes.
  Cause:
  
  Missing Data: The personnel record for the specified employee does not have an IC or Passport number entered in the relevant fields.
  Data Entry Error: The information may have been incorrectly entered or not updated in the system.
  Configuration Issues: There may be configuration settings in the SAP system that require these fields to be filled out for certain processes to proceed.
  
  Solution:
  
  
  Update Personnel Data:
  
  Navigate to the employee's personnel record in the SAP system.
  Check the relevant fields for IC and Passport numbers.
  If they are empty, enter the required information and save the changes.
  
  
  
  Data Validation:
  
  Ensure that the data entered is valid and conforms to any required formats or standards.
  
  
  
  Check Configuration:
  
  If the issue persists, consult with your SAP HR module administrator to check if there are any configuration settings that enforce the requirement for IC or Passport numbers.
  Adjust the settings if necessary to ensure that the system behaves as expected.
  
  
  
  User Training:
  
  Provide training to HR personnel on the importance of maintaining accurate employee records, including the necessity of entering identification numbers.
  
  
  
  Run Reports:
  
  Consider running a report to identify all personnel records that are missing IC or Passport numbers to proactively address any gaps.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to update personnel records.
  Authorization: Ensure that you have the necessary permissions to edit personnel data in the SAP system.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling personnel data and compliance requirements.
  
  If the problem continues after following these steps, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.