How To Fix 5K180 - Run ID &1 with personnel number &2 status &3 cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 180

• Message text: Run ID &1 with personnel number &2 status &3 cannot be deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5K180 - Run ID &1 with personnel number &2 status &3 cannot be deleted ?

  The SAP error message 5K180 indicates that a specific run ID associated with a personnel number cannot be deleted due to its current status. This error typically occurs in the context of payroll processing or time management in SAP HR (Human Resources).
  Cause:
  The error message is triggered when you attempt to delete a payroll run or a time evaluation run that is in a status that does not allow deletion. Common statuses that prevent deletion include:
  
  Completed: The run has been finalized and cannot be altered.
  Locked: The run is locked for processing, possibly due to ongoing operations or approvals.
  In Use: The run is currently being referenced by other processes or reports.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Status: Review the status of the run ID in question. You can do this by navigating to the relevant transaction (e.g., PC00_MXX_CALC or PC00_MXX_CEDT) and checking the status of the payroll or time evaluation run.
  
  
  Unlock or Change Status: If the run is locked or in a status that prevents deletion, you may need to unlock it or change its status. This may involve:
  
  Completing any pending processes that are using the run.
  Consulting with your payroll administrator or HR team to determine if the run can be reversed or adjusted.
  
  
  
  Use Correct Transactions: Ensure you are using the correct transaction codes for deleting runs. For payroll, you might use transaction codes like PC00_MXX_DEL or similar, depending on your SAP version.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling payroll runs and their statuses.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing, such as:
  
  PC00_MXX_CALC: Payroll calculation
  PC00_MXX_CEDT: Payroll results display
  PC00_MXX_DEL: Deleting payroll runs
  
  
  
  User Roles: Ensure that you have the necessary authorizations to delete payroll runs. Sometimes, restrictions are in place based on user roles.
  
  
  Audit and Compliance: Be aware that deleting payroll runs may have implications for audit trails and compliance, so ensure that any deletions are justified and documented.
  
  
  By following these steps, you should be able to address the error message 5K180 effectively.