How To Fix 5K175 - ROE serial number &1 already used

SAP Error Message - Details

• Message type: E = Error

• Message class: 5K - HR: Messages for Canada

• Message number: 175

• Message text: ROE serial number &1 already used

What causes this issue?

Within table T5KR1, the ROE Workbench maintains a list of all ROE Serial
Numbers that it has imported into the system. This message was issued
because the ROE record that you attempted to import contained Serial
Number <LB>&V1&</>, which had already been imported at an earlier date
into the system.

System Response

The ROE Workbench voids the affected employee's ROE record, then resumes
processing with the next employee.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5K175 - ROE serial number &1 already used ?

  The SAP error message "5K175 ROE serial number &1 already used" typically occurs in the context of processing Records of Employment (ROE) in the SAP Human Capital Management (HCM) module, particularly when dealing with Canadian payroll.
  Cause:
  This error indicates that the serial number for the ROE you are trying to create or process has already been used for another ROE. In Canada, each ROE must have a unique serial number, and if the system detects that the serial number is already associated with an existing ROE, it will trigger this error.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing ROEs: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there is already an ROE created with the same serial number.
  You can also use transaction ROE to view existing ROEs and their serial numbers.
  
  
  
  Identify the Duplicate: 
  
  If you find that the serial number is indeed in use, you will need to determine if the existing ROE is valid or if it can be modified or deleted.
  
  
  
  Use a Different Serial Number: 
  
  If the existing ROE is valid and you need to create a new one, you will need to generate a new, unique serial number for the new ROE.
  
  
  
  Consult with Payroll Administrator: 
  
  If you are unsure about how to proceed, consult with your payroll administrator or the person responsible for managing ROEs in your organization. They may have specific procedures in place for handling such situations.
  
  
  
  System Configuration: 
  
  If this issue occurs frequently, it may be worth reviewing the configuration settings for ROE processing in your SAP system to ensure that serial numbers are being generated correctly and that there are no conflicts.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files related to ROE processing for more detailed information on how to manage and troubleshoot ROEs.
  SAP Notes: Check SAP Notes for any known issues or patches related to ROE processing that might address this error.
  Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to resolve the error and successfully process the ROE.