How To Fix 5I133 - This record overlaps with an existing record

SAP Error Message - Details

• Message type: E = Error

• Message class: 5I - HR-PA: Reserved for International Version (Australia)

• Message number: 133

• Message text: This record overlaps with an existing record

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5I133 - This record overlaps with an existing record ?

  The SAP error message 5I133, which states "This record overlaps with an existing record," typically occurs in the context of data entry or maintenance in SAP, particularly when dealing with time management, master data, or similar records. This error indicates that the system has detected a conflict between the new record you are trying to create or modify and an existing record in the database.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Date Overlap: The new record you are trying to enter has a date range that overlaps with an existing record. For example, if you are trying to enter a new time record for an employee that starts before the end date of an existing record, the system will flag this as an overlap.
  Key Uniqueness: The system may require that certain fields (like employee ID, date, etc.) be unique in combination, and your new entry violates this uniqueness constraint.
  Incorrect Data Entry: There may be a mistake in the data you are entering, such as incorrect dates or times.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records in the system to identify any overlaps. You can do this by querying the relevant table or using transaction codes that allow you to view the records (e.g., PA20 for employee master data).
  
  
  Adjust Dates: If you find that the new record overlaps with an existing one, you may need to adjust the start and/or end dates of the new record to ensure there is no overlap.
  
  
  Delete or Modify Existing Records: If the existing record is no longer needed or can be modified, consider deleting or changing it to resolve the conflict.
  
  
  Consult Documentation: Refer to SAP documentation or help files for specific guidelines on the data entry process for the module you are working in (e.g., HR, Project Management).
  
  
  Seek Help from IT or SAP Support: If you are unable to resolve the issue on your own, consider reaching out to your IT department or SAP support team for assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that can help you view and manage records, such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), or others depending on the module.
  Data Validation Rules: Understand the data validation rules in your specific SAP environment, as these can vary based on configuration and customization.
  User Permissions: Ensure that you have the necessary permissions to create or modify records in the system, as restrictions can sometimes lead to errors.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.