How To Fix 5G991 - Changes to CSL record in the previous tax year are not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 991

• Message text: Changes to CSL record in the previous tax year are not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G991 - Changes to CSL record in the previous tax year are not allowed ?

  The SAP error message 5G991, which states "Changes to CSL record in the previous tax year are not allowed," typically occurs in the context of managing tax-related records in SAP, particularly when dealing with the Customer Service Ledger (CSL) or similar financial records. This error indicates that there is an attempt to modify a record that falls within a closed fiscal year, which is generally not permitted due to accounting regulations and practices.
  Cause:
  
  Closed Fiscal Year: The most common cause of this error is that the fiscal year in which the record was created has been closed. In SAP, once a fiscal year is closed, changes to financial records from that year are restricted to maintain the integrity of financial reporting.
  Tax Reporting Regulations: Many jurisdictions have strict regulations regarding the modification of tax records after a certain period, which is often aligned with the closing of the fiscal year.
  System Configuration: The system may be configured to prevent changes to certain records after a specific date or fiscal period.
  
  Solution:
  
  Review Fiscal Year Status: Check the status of the fiscal year in question. If it is indeed closed, you will not be able to make changes to records from that year.
  Create a New Record: If changes are necessary, consider creating a new record for the current fiscal year that reflects the required adjustments instead of modifying the closed record.
  Use Adjustment Entries: If applicable, use adjustment entries or correction documents to reflect the necessary changes in the current fiscal year without altering the closed records.
  Consult with Finance Team: Engage with your finance or accounting team to understand the implications of the changes and to ensure compliance with accounting standards and regulations.
  SAP Notes and Support: Check for any relevant SAP Notes or documentation that may provide additional guidance on handling this error. If necessary, contact SAP support for assistance.
  
  Related Information:
  
  SAP Configuration: The ability to change records in closed periods can sometimes be configured in SAP. Consult with your SAP administrator to see if there are settings that can be adjusted for your specific needs.
  Legal Compliance: Always ensure that any changes made comply with local tax laws and regulations, as improper handling of tax records can lead to legal issues.
  Documentation: Maintain thorough documentation of any changes made to financial records, including the rationale for adjustments, to ensure transparency and accountability.
  
  By following these steps, you should be able to address the error message 5G991 effectively while ensuring compliance with financial regulations.