How To Fix 5G840 - Blank "Accounted to" field in infotype (0003); no conversion will occur

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 840

• Message text: Blank "Accounted to" field in infotype (0003); no conversion will occur

&DESCRIPTION&
The 'Accounted to' field in Infotype 3 is blank. This field holds the
date to which payroll has been accounted.

What causes this issue?

Payroll has never been run for this employee, or this field has been
manually cleared. This may not be an error.

System Response

Conversion will not occur for this person.

How to fix this error?

No action is required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G840 - Blank "Accounted to" field in infotype (0003); no conversion will occur ?

  The SAP error message 5G840 indicates that there is a blank "Accounted to" field in infotype 0003 (Payroll Status) for an employee, which prevents the system from performing a conversion. This typically occurs in the context of payroll processing or when trying to generate reports that require a valid date range for the employee's payroll status.
  Cause:
  
  Missing Data: The "Accounted to" field in infotype 0003 is not filled in, which is required for the payroll process to determine the end date of the payroll period for the employee.
  Incorrect Configuration: There may be issues with the configuration of the infotype or the payroll process that leads to this field being left blank.
  Data Entry Error: During data entry, the field may have been inadvertently left blank.
  
  Solution:
  
  
  Check Infotype 0003: 
  
  Go to the employee's master data (transaction PA30) and check infotype 0003.
  Ensure that the "Accounted to" field is filled in with a valid date. This date should correspond to the last day of the payroll period for which the employee is being processed.
  
  
  
  Update the Infotype:
  
  If the field is blank, update it with the appropriate date. This is usually the last day of the payroll period or the last day the employee was active in the payroll system.
  
  
  
  Review Payroll Configuration:
  
  If this issue occurs frequently, review the payroll configuration settings to ensure that the infotype is being populated correctly during payroll processing.
  
  
  
  Run Consistency Checks:
  
  Use transaction code PE03 to run consistency checks on the payroll data to identify any other potential issues.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to payroll processing and infotype management for additional guidance.
  
  
  
  Related Information:
  
  Infotype 0003 (Payroll Status): This infotype contains information about the employee's payroll status, including the periods for which payroll has been processed.
  Transaction Codes: 
  
  PA30: Maintain HR Master Data
  PE03: Maintain Payroll Data
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  
  By ensuring that the "Accounted to" field is populated correctly, you should be able to resolve the error and proceed with payroll processing or reporting without issues.