5G813 - Deleting record in the Payroll past will result in a refund

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 813

• Message text: Deleting record in the Payroll past will result in a refund

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5G813 - Deleting record in the Payroll past will result in a refund ?

  The SAP error message 5G813 indicates that there is an attempt to delete a payroll record from the past, which would lead to a situation where a refund would need to be processed. This typically occurs in the context of payroll processing where historical data is being modified or deleted, which can have implications for financial reporting and employee compensation.
  Cause:
  
  Historical Data Deletion: The error arises when there is an attempt to delete payroll records that are already processed and finalized. This could be due to incorrect data entry, changes in employee status, or adjustments that need to be made to past payroll records.
  Refund Implications: Deleting a payroll record may imply that an employee was overpaid or that there are adjustments that would require a refund to be issued to the employee or adjustments to be made in the financial records.
  
  Solution:
  
  Review the Need for Deletion: Before proceeding with any deletion, assess whether it is necessary. Often, it is better to make adjustments rather than delete records.
  Use Adjustments Instead: Instead of deleting the record, consider making a correction or adjustment entry. This can often resolve the issue without the need for deletion.
  Consult with Payroll Team: Engage with your payroll or HR team to understand the implications of deleting the record and to explore alternative solutions.
  Check Configuration: Ensure that the system configuration allows for the proper handling of historical payroll data. Sometimes, settings can be adjusted to prevent such errors.
  Documentation: If deletion is absolutely necessary, ensure that proper documentation is in place to support the change and to handle any potential refunds or adjustments that may arise.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP frequently updates its documentation and may have specific recommendations for handling such situations.
  Transaction Codes: Familiarize yourself with relevant transaction codes (like PA30 for personnel administration) that may help in managing payroll records.
  Testing in Development Environment: If possible, replicate the scenario in a development or testing environment to understand the implications of the deletion before applying changes in the production environment.
  Training and Best Practices: Ensure that all users involved in payroll processing are trained on best practices for handling payroll data to minimize the risk of encountering such errors.
  
  By following these steps, you can address the error message 5G813 effectively while ensuring compliance with payroll processing standards.