How To Fix 5G685 - The daily rate is the same as in previous or next infotype record

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 685

• Message text: The daily rate is the same as in previous or next infotype record

What causes this issue?

The daily rate of the current infotype record and the daily rate from
previous or next infotype record is the same.

System Response

It is not possible to create an infotype record with the same daily
rate as in the previous or next infotype record without a time gap
between these infotype records. The reason being, that there is no
reason to create two infotype records for the same daily rate and one
pay period.

How to fix this error?

Enter a correct daily rate or inform SAP

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G685 - The daily rate is the same as in previous or next infotype record ?

  The SAP error message 5G685 indicates that there is an issue with the daily rate in the infotype records for a specific employee. This error typically arises when you are trying to enter or modify a record in an infotype (such as infotype 0008 for basic pay) and the daily rate you are trying to enter is the same as the daily rate in either the previous or the next infotype record. This is a validation check to ensure that there are no duplicate rates that could lead to inconsistencies in payroll calculations.
  Cause:
  
  Duplicate Daily Rates: The daily rate you are trying to enter is identical to the daily rate in the previous or next infotype record.
  Incorrect Data Entry: There may have been a mistake in entering the new daily rate, or the rates may not have been updated correctly in the previous or next records.
  Configuration Issues: There could be configuration settings in the system that enforce this validation rule.
  
  Solution:
  
  Check Existing Records: Review the infotype records for the employee in question. Look at the previous and next records to see what daily rates are currently set.
  Modify the Daily Rate: If the daily rate you are trying to enter is indeed the same as the previous or next record, you will need to change it to a different value that does not conflict with existing records.
  Adjust Dates: If applicable, consider adjusting the validity dates of the infotype records to ensure that they do not overlap in a way that causes this error.
  Consult with HR/Payroll Team: If you are unsure about what the correct daily rate should be, consult with your HR or payroll team to ensure that you are entering the correct information.
  Review Configuration: If this error occurs frequently and seems to be a systemic issue, it may be worth reviewing the configuration settings in SAP to see if the validation rules can be adjusted.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP that store employee-related information. Infotype 0008 is specifically used for basic pay.
  Payroll Processing: Understanding how payroll processing works in SAP can help in troubleshooting issues related to infotype records.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any known issues or updates related to this error message.
  
  By following these steps, you should be able to resolve the error and successfully enter the required data into the infotype records.