How To Fix 5G412 - If P45 is ticked - then P45 issue date must be entered

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 412

• Message text: If P45 is ticked - then P45 issue date must be entered

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5G412 - If P45 is ticked - then P45 issue date must be entered ?

  The SAP error message 5G412 indicates that when the "P45" checkbox is ticked in the system, the "P45 issue date" must also be provided. This error typically arises in the context of payroll processing or employee record management, particularly in the UK, where a P45 form is used to document an employee's tax details when they leave a job.
  Cause:
  The error occurs because the system requires a P45 issue date to be entered when the P45 checkbox is selected. This is a validation rule in SAP to ensure that all necessary information is captured for compliance and reporting purposes.
  Solution:
  To resolve this error, you need to ensure that the "P45 issue date" field is filled in whenever the "P45" checkbox is checked. Here are the steps to follow:
  
  
  Access the Employee Record: Navigate to the employee record or payroll processing screen where the P45 checkbox is located.
  
  
  Check the P45 Checkbox: If you intend to issue a P45 for the employee, make sure the P45 checkbox is ticked.
  
  
  Enter the P45 Issue Date: Locate the field for the P45 issue date and enter the appropriate date. This date typically corresponds to the last day of employment or the date the P45 is being issued.
  
  
  Save Changes: After entering the required information, save the changes to the employee record.
  
  
  Reprocess Payroll: If this error occurred during payroll processing, you may need to reprocess the payroll run after making the necessary corrections.
  
  
  Related Information:
  
  
  P45 Form: The P45 is a document issued by an employer to an employee when they leave a job. It contains details about the employee's tax code, earnings, and tax paid during the tax year.
  
  
  SAP Configuration: If this error frequently occurs, it may be worth reviewing the configuration settings in SAP related to employee termination and P45 processing to ensure they align with your organization's policies.
  
  
  User Training: Ensure that users responsible for payroll processing are trained on the importance of entering the P45 issue date when the P45 checkbox is selected.
  
  
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling employee exits and P45 forms for additional context and procedures.
  
  
  By following these steps, you should be able to resolve the error and ensure compliance with payroll processing requirements.