How To Fix 5G358 - Incrementation rule was changed, the existing records has to be converted

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 358

• Message text: Incrementation rule was changed, the existing records has to be converted

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5G358 - Incrementation rule was changed, the existing records has to be converted ?

  The SAP error message 5G358 indicates that there has been a change in the incrementation rule for a specific object, and as a result, existing records need to be converted to align with the new rule. This typically occurs in scenarios involving number ranges, such as document numbers, order numbers, or other sequential identifiers.
  Cause:
  
  Change in Incrementation Rule: The incrementation rule for a number range or similar object has been modified. This could be due to a configuration change made by a user or an update in the system.
  Existing Records: The existing records in the database are still using the old incrementation rule, which can lead to inconsistencies or conflicts with the new rule.
  
  Solution:
  To resolve this error, you will need to convert the existing records to comply with the new incrementation rule. Here are the steps you can take:
  
  
  Identify the Affected Object: Determine which object (e.g., document type, order type) is affected by the change in the incrementation rule.
  
  
  Check the New Incrementation Rule: Review the new incrementation rule to understand how it differs from the previous one.
  
  
  Convert Existing Records:
  
  Use transaction codes like SNUM (for number ranges) or relevant custom programs to convert existing records to the new format.
  If necessary, consult with your SAP Basis or development team to create a custom report or program that can handle the conversion of existing records.
  
  
  
  Test the Changes: After conversion, perform thorough testing to ensure that the new incrementation rule is functioning correctly and that there are no issues with existing records.
  
  
  Documentation: Document the changes made to the incrementation rule and the conversion process for future reference.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SNUM for managing number ranges, or SE11 for data dictionary objects.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to make changes to number ranges or related configurations.
  Backup: Always back up existing data before performing any conversion or significant changes to avoid data loss.
  
  If the issue persists after following these steps, consider reaching out to SAP support or your internal SAP team for further assistance.