How To Fix 5G206 - Payroll frequency & not allowed.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5G - HR: Messages for Britain

• Message number: 206

• Message text: Payroll frequency & not allowed.

What causes this issue?

You have chosen a payroll frequency not supported in your SAP payroll
system for Great Britain.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose one of the following supported payroll frequencies:
Weekly
Bi-weekly
Four-weekly
Monthly

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5G206 - Payroll frequency & not allowed. ?

  The SAP error message 5G206 typically indicates an issue related to payroll frequency settings in the SAP Human Capital Management (HCM) module, specifically in the Payroll component. This error occurs when there is a mismatch or an invalid configuration regarding the payroll frequency for an employee or a group of employees.
  Cause:
  The error message 5G206 can be triggered by several factors, including:
  
  Incorrect Payroll Frequency Configuration: The payroll frequency assigned to the employee does not match the allowed payroll frequencies defined in the system.
  Employee Master Data Issues: The employee's master data may have incorrect or incomplete information regarding payroll settings.
  Collective Agreement or Legal Regulations: The payroll frequency may not comply with the collective agreements or legal regulations applicable to the employee's work group or location.
  Changes in Payroll Frequency: If there have been recent changes to the payroll frequency settings in the system, existing employee records may not have been updated accordingly.
  
  Solution:
  To resolve the 5G206 error, you can take the following steps:
  
  
  Check Payroll Frequency Configuration:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to the Payroll settings and verify the allowed payroll frequencies.
  Ensure that the payroll frequency assigned to the employee is valid and matches the configuration.
  
  
  
  Review Employee Master Data:
  
  Use transaction code PA30 to display the employee's master data.
  Check the payroll-related infotypes (e.g., Infotype 0001 - Organizational Assignment, Infotype 0008 - Basic Pay) to ensure that the payroll frequency is correctly assigned.
  
  
  
  Consult Collective Agreements:
  
  If applicable, review any collective agreements or legal regulations that may dictate the payroll frequency for the employee's group.
  Make necessary adjustments to ensure compliance.
  
  
  
  Update Employee Records:
  
  If there have been changes to the payroll frequency settings, ensure that all affected employee records are updated accordingly.
  You may need to run a mass update if multiple employees are affected.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), SPRO (Customizing), and PC00_MXX_CALC (Payroll Calculation).
  Documentation: Refer to SAP Help documentation for detailed information on payroll configuration and troubleshooting.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the 5G206 error in SAP.