How To Fix 5E636 - Tax-exempt employee not processed for period &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 636

• Message text: Tax-exempt employee not processed for period &1

What causes this issue?

In the <LS>Social Insurance (ES) </>(0061) infotype, the employee is
marked as exempt and has not been processed for the period &v1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E636 - Tax-exempt employee not processed for period &1 ?

  The SAP error message 5E636, which states "Tax-exempt employee not processed for period &1," typically occurs in the context of payroll processing. This error indicates that there is an issue with processing payroll for an employee who is marked as tax-exempt for a specific period.
  Cause:
  
  Tax-Exempt Status: The employee is marked as tax-exempt in the system, but there may be issues with the configuration or the employee's records that prevent proper processing.
  Payroll Period: The payroll period specified (&1) may not be valid for tax-exempt processing, or the employee's tax-exempt status may not be correctly set for that period.
  Master Data Issues: There may be missing or incorrect information in the employee's master data, such as tax information, which is necessary for payroll processing.
  Configuration Issues: The payroll configuration may not be set up to handle tax-exempt employees correctly.
  
  Solution:
  
  Check Employee Master Data: Review the employee's master data in the SAP system to ensure that the tax-exempt status is correctly set up. This includes checking the infotype 0014 (Recurring Payments and Deductions) and infotype 0002 (Personal Data).
  Verify Payroll Period: Ensure that the payroll period specified in the error message is valid and that the employee's tax-exempt status is applicable for that period.
  Review Payroll Configuration: Check the payroll configuration settings to ensure that they are set up to handle tax-exempt employees correctly. This may involve consulting with your SAP payroll administrator or configuration team.
  Run Payroll Simulation: If possible, run a payroll simulation for the employee to identify any additional issues that may not be immediately apparent.
  Consult Documentation: Refer to SAP documentation or support notes related to tax-exempt employees and payroll processing for any specific guidelines or troubleshooting steps.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on handling tax-exempt employees.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have found.
  Testing: After making any changes, conduct thorough testing to ensure that the payroll process runs smoothly for the affected employee and that the tax-exempt status is correctly applied.
  
  If the issue persists after following these steps, it may be necessary to escalate the matter to your SAP support team or consult with an SAP expert for further assistance.