How To Fix 5E585 - Option Reduc. exten. work activity activated for EE who is not active

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 585

• Message text: Option Reduc. exten. work activity activated for EE who is not active

What causes this issue?

You have activated the <LS>Reduction due to extension of work activity
</> option for an employee who is not working.

System Response

The reduction will be applied, even if the employee is not active.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E585 - Option Reduc. exten. work activity activated for EE who is not active ?

  The SAP error message 5E585 indicates that an option for reduced extension work activity has been activated for an employee (EE) who is not currently active in the system. This typically occurs in the context of personnel administration or time management when trying to process work activities for an employee who is not in an active status.
  Cause:
  
  Employee Status: The employee may be in a non-active status (e.g., terminated, on leave, or inactive).
  Configuration Issues: There may be configuration settings in the system that incorrectly allow the activation of reduced extension work activities for inactive employees.
  Data Entry Errors: There might be errors in the employee's master data or time management records that lead to this situation.
  
  Solution:
  
  Check Employee Status: Verify the current status of the employee in the system. If the employee is inactive, you may need to reactivate them or ensure that the work activity is not applied to inactive employees.
  Review Configuration: Check the configuration settings related to reduced extension work activities. Ensure that the system is set up to prevent such activities for inactive employees.
  Correct Data: If there are data entry errors, correct the employee's master data or time records to reflect the correct status.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling this error message.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status.
  SAP Notes: Look for relevant SAP Notes that may address this specific error or provide patches or updates.
  User Roles: Ensure that the user attempting to perform the action has the necessary authorizations to manage employee statuses and work activities.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.