How To Fix 5E369 - This operation changes deduction data within period &1.&2.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 369

• Message text: This operation changes deduction data within period &1.&2.

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What causes this issue?

There is a previous record corresponding to this retention that contains
different information in the same payroll period.

System Response

The system will adopt the values of the current retention record that
will be validated for the entire payroll period.
For example, imagine there is a retention record with the following
information:
- Start date: 05.04.2007
- End date: 23.10.2007
- Basis wage type: /PE4
Let's suppose again that this record is copied with the following
information:
- Start date: 24.10.2007
- End date: 15.12.2007
- Basis wage type: /PE5
As a result, the system will adopt /PE5 as "Basis wage type" for the
payroll period starting 01/10/2007 and ending on 31/10/2007.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E369 - This operation changes deduction data within period &1.&2. ?

  The SAP error message 5E369, which states "This operation changes deduction data within period &1.&2," typically occurs in the context of financial or accounting processes, particularly when dealing with deductions or adjustments in a specific period. This error indicates that the operation you are trying to perform would modify deduction data that is already recorded for a specific period, which is not allowed due to system constraints or business rules.
  Cause:
  
  Period Locking: The period in question may be locked for posting or changes. This is often the case in financial systems where periods are closed to prevent further modifications.
  Data Integrity: SAP enforces data integrity rules to ensure that historical data remains consistent. Changing deduction data in a closed period could lead to discrepancies in financial reporting.
  Configuration Settings: The system may be configured to prevent changes to certain types of data once a period is closed.
  
  Solution:
  
  Check Period Status: Verify if the period you are trying to modify is indeed closed. You can do this by checking the period status in the relevant financial module (e.g., FI, CO).
  Open the Period: If you have the necessary permissions and it is appropriate to do so, you may consider opening the period to allow changes. This should be done with caution and typically requires approval from management or finance.
  Adjust Data in Open Period: If possible, make the necessary adjustments in an open period rather than trying to modify closed period data.
  Consult with Finance Team: If you are unsure about the implications of changing deduction data, consult with your finance or accounting team to understand the best course of action.
  Use Transaction Codes: Depending on your role and permissions, you may need to use specific transaction codes (like OB52 for period control) to manage periods.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  Documentation: Review SAP documentation related to financial period closing and deduction management for best practices.
  User Roles: Ensure that you have the appropriate user roles and permissions to perform the operations you are attempting.
  
  Best Practices:
  
  Always back up data before making changes to financial records.
  Document any changes made to periods or deduction data for audit purposes.
  Regularly review period closing procedures to ensure compliance with internal controls and policies.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting with an SAP expert.