How To Fix 5E368 - This operation changes deduction data within period &1.&2.

SAP Error Message - Details

• Message type: E = Error

• Message class: 5E - Error messages for Spanish infotypes module pools

• Message number: 368

• Message text: This operation changes deduction data within period &1.&2.

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What causes this issue?

The operation that you are running affects the retention record that
contains a previous record within the same payroll calculation period.

System Response

During the processing of this retention, the system will ignore the
values that has communicated for this record. The values that will be
taken into account are the values of the previous record.

How to fix this error?

Consider the possibility of updating the previous retention record
instead of updating the one that you have just updated.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5E368 - This operation changes deduction data within period &1.&2. ?

  The SAP error message 5E368, which states "This operation changes deduction data within period &1.&2," typically occurs in the context of financial or accounting processes, particularly when dealing with deductions or adjustments in a specific period. This error indicates that the operation you are trying to perform would modify deduction data that is already recorded for a specific period, which is not allowed due to system constraints or business rules.
  Cause:
  
  Period Locking: The period in question may be locked for posting or changes. This is often the case in financial modules where periods are closed to prevent further changes.
  Data Integrity: SAP enforces data integrity rules to ensure that historical data remains unchanged once a period is closed. This is to maintain accurate financial reporting and compliance.
  Configuration Settings: Certain configuration settings in the SAP system may restrict changes to deduction data after a specific period has been closed.
  
  Solution:
  
  Check Period Status: Verify if the period you are trying to modify is indeed closed. You can do this by checking the period status in the relevant financial module (e.g., FI, CO).
  Open the Period: If you have the necessary authorizations, you may consider opening the period temporarily to make the required changes. This should be done with caution and typically requires approval from management or finance.
  Use Adjustment Entries: Instead of changing existing deduction data, consider creating adjustment entries or new transactions that reflect the necessary changes without altering historical data.
  Consult with Finance Team: If you are unsure about the implications of changing deduction data, consult with your finance or accounting team to ensure compliance with internal policies and regulations.
  Review Configuration: If this error occurs frequently, it may be worth reviewing the configuration settings related to period closing and deduction processing to see if adjustments can be made to better accommodate your business processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as OB52 (to manage posting periods) and FB50 (to post general ledger entries).
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message. SAP Notes can provide insights into known issues and recommended solutions.
  Documentation: Review SAP documentation related to financial closing processes and deduction management to understand the implications of changing historical data.
  
  Always ensure that any changes made in the SAP system are documented and comply with your organization's policies and procedures.