How To Fix 5D638 - Contribution personnel area &1/subarea &2 incomplete

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 638

• Message text: Contribution personnel area &1/subarea &2 incomplete

What causes this issue?

You have entered SI attribute 23 (SI-contribution). This work center is
liable to pay contributions. Now, you must determine the contribution
fund and its percentages. However, this is not possible, as no
specifications have been saved.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter either the contribution funds and their percentages for the
personnel area &V1&, personnel subarea &V2&, and HI fund category &V3&,
in view V_T5D1A or the corresponding contribution fund and its
percentage rates for personnel area &V1&, personnel subarea &V2&, and
employee fund &V4&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D638 - Contribution personnel area &1/subarea &2 incomplete ?

  The SAP error message 5D638 indicates that there is an issue with the configuration of the contribution personnel area and subarea in the system. This error typically arises in the context of payroll processing or when dealing with employee contributions, such as social security or pension contributions.
  Cause:
  The error message "Contribution personnel area &1/subarea &2 incomplete" suggests that the system is unable to find the necessary configuration for the specified personnel area and subarea. This could be due to:
  
  Missing Configuration: The contribution settings for the specified personnel area and subarea have not been defined in the system.
  Incorrect Data Entry: There may be a typo or incorrect entry in the personnel area or subarea.
  Inconsistent Data: The data in the infotype (e.g., IT0016 for Basic Pay) may not be consistent with the configuration settings.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (SPRO).
  Navigate to Payroll > Payroll: India (or the relevant country) > Social Insurance > Define Contribution Personnel Areas/Subareas.
  Verify that the personnel area and subarea in question are correctly configured. If they are missing, you will need to create the necessary entries.
  
  
  
  Review Employee Master Data:
  
  Check the employee master data (e.g., using transaction PA20 or PA30) for the employee associated with the error.
  Ensure that the personnel area and subarea are correctly assigned in the relevant infotypes.
  
  
  
  Validate Infotypes:
  
  Ensure that the relevant infotypes (like IT0016 for Basic Pay) are correctly filled out and that the contribution types are properly assigned.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines related to the specific payroll configuration for your organization or country.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll process to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like SPRO for configuration, PA20 or PA30 for employee data review, and PC00_MXX_CALC for payroll processing.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or fixes related to this error message.
  User Roles: Ensure that you have the necessary authorizations to make changes to the configuration and employee data.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in payroll configuration.