How To Fix 5D614 - Set category and payment method for HI funds; expand SI contributions

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 614

• Message text: Set category and payment method for HI funds; expand SI contributions

What causes this issue?

Application HR, German Master Data and Payroll

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

A new field has been added for health insurance funds. You can use this
to categorize the HI funds. This allows you to use the correct HI fund
for each transaction.
Therefore, you can only enter employee funds, but not receiving office
for DEUEV and contribution statements, due to a HI fund being locked by
HI fund merger.
When assigning the receiving offices to the sender in the DEUEV, you
only see the DEUEV receiving offices, and no employee HI funds.
In addition, the tables that contain the bank details for the HI funds
and the insurance institutions have been expanded to include the
payment method. Therefore, you no longer need to enter the payment
method parameters when starting the pre-program for the HI fund data
medium exchange.
Previously, you could only specify one contribution class (with its
percentage) per personnel area/subarea for the SI contribution. This
meant that you also had to differentiate between the HI fund categories
within a personnel area. Therefore, the table in the key has been
expanded to included the HI fund category field, and the existing
entries are copied with all existing HI fund categories to table T5D1A.

System Response

The entries in table T5D1A have been copied. &V4& entries have been
added across all clients. The existing entries, which had the value 0,
as a result of the key change for the table field 'HI fund category',
have been deleted.
The new fields are filled using these XPRAs. The payment method 'U'
(bank transfers) is transferred.
The payment method has been entered for &V2& HI fund branch offices,
and for &V3& insurance institutions, across all clients.
You can categorize the HI funds as follows:
1 Employee health insurance fund
2 Receiving office for DEUEV notifications
3 Receiving office for contribution statement
4 EDI fund
5 Locked HI fund
The HI fund category is determined using a conversion table.
An 'X' in the IT0013 column means that the HI fund is used in the
Social Insurance infotype (0013).
An 'X' in the T5D4R column means that the HI fund is entered as a
receiving office for DEUEV notifications in table T5D4R.
An 'X' in the KVPSK column means that the HI fund is marked as a payee
fund for reporting in T5D11.
IT0013,,T5D4R,,KVPSK,,Typ,,
X,,X,,X,,2,,
X,,X,, ,,1,,
X,, ,,X,,5,,
X,, ,, ,,1,,
,,X,,X,,2,,
,,X,, ,,2,,
,, ,,X,,2,,
,, ,, ,,1,,
A category is entered across all clients for &V1& HI funds.

How to fix this error?

After running the XPRAs, check the category entries. You are also
requested to do this in a release note. You can check the HI funds in
the IMG in the section <DS:SIMG.OHADSVB11>Create HI Funds</>.
If you want to change the payment method, you can do this in the IMG
section <DS:SIMG.OHADSVB11>Create HI Funds</> and
<DS:SIMG.OHADSVB21>Create Supplementary Funds</>.
You can check the created SI contribution entries and the changes to
the SI contribution funds, with their percentages in the IMG section
<DS:SIMG.OHADSVB16>Set up SI Contributions</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D614 - Set category and payment method for HI funds; expand SI contributions ?

  The SAP error message 5D614 typically relates to issues in the configuration of funds management, particularly when dealing with Health Insurance (HI) funds and their associated payment methods and categories. This error often arises in the context of payroll processing or when configuring the system for specific payment scenarios.
  Cause:
  The error message indicates that the system requires a specific configuration for the set category and payment method for Health Insurance funds. This usually means that:
  
  Missing Configuration: The necessary settings for the payment method and category for HI funds have not been defined in the system.
  Incorrect Settings: The existing settings may not align with the requirements for processing contributions related to Health Insurance.
  Inconsistent Data: There may be inconsistencies in the data related to the payment methods or categories that are being used.
  
  Solution:
  To resolve the error, you can follow these steps:
  
  
  Check Configuration:
  
  Go to the SAP Customizing Implementation Guide (IMG).
  Navigate to Public Sector Management > Funds Management > Budget Control System > Define Set Categories.
  Ensure that the set category for HI funds is defined correctly.
  Check the configuration for payment methods under Payroll or Financial Accounting to ensure that they are set up correctly for HI contributions.
  
  
  
  Define Payment Methods:
  
  Ensure that the payment methods for Health Insurance are properly defined in the system.
  Go to Payroll > Payroll India > Payment Methods and verify that the payment methods for HI are correctly configured.
  
  
  
  Expand SI Contributions:
  
  If the error mentions expanding SI (Social Insurance) contributions, ensure that the contributions are correctly defined and linked to the appropriate payment methods and categories.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test run of the payroll or transaction that triggered the error to ensure that the issue is resolved.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to funds management and payment methods for any additional guidance or updates.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after checking the configurations, consider reaching out to SAP support for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO (to access the IMG), PC00_MXX_CEDT (for payroll processing), and others that may be relevant to your specific configuration.
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional context on configuration requirements.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 5D614 in your SAP system.