How To Fix 5D239 - Weekend trips home are not reimbursed

SAP Error Message - Details

• Message type: E = Error

• Message class: 5D - Error Messages for German Infotype Module Pools

• Message number: 239

• Message text: Weekend trips home are not reimbursed

What causes this issue?

The employee returns home daily and receives a daily travel
reimbursement for each working day. However, the employee receives no
weekend travel reimbursement.
The employee stays for four weeks at the place of employment and,
during this time, receives a daily entitlement for each day. However,
the employee receives no weekend travel reimbursement.

How to fix this error?

Delete the no weekend travel reimbursement and the reimbursement
amount.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5D239 - Weekend trips home are not reimbursed ?

  The SAP error message "5D239 Weekend trips home are not reimbursed" typically occurs in the context of travel expense reporting within the SAP system, particularly when employees are trying to submit travel expenses for trips that include weekends. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Policy Restrictions: The error is often due to company travel policies that do not allow reimbursement for travel expenses incurred during weekends. This is common in many organizations where only business-related travel days are eligible for reimbursement.
  Travel Configuration: The SAP system may be configured to automatically flag and reject any expense claims that include weekend travel, as it does not align with the company's reimbursement policies.
  
  Solution:
  
  Review Travel Policy: Check the company's travel policy to confirm whether weekend trips are indeed non-reimbursable. If you believe your trip should be reimbursed, gather any supporting documentation or justification.
  Adjust Expense Report: If the trip includes weekend travel that is not reimbursable, you may need to adjust your expense report to exclude those expenses. Only include costs that are directly related to business activities during weekdays.
  Consult with HR or Finance: If you have questions about the policy or believe there is an error, reach out to your HR or finance department for clarification. They can provide guidance on how to proceed and may offer exceptions in certain circumstances.
  System Configuration: If you are an administrator or have access to system settings, review the configuration of the travel management module in SAP to ensure it aligns with the company's reimbursement policies. Adjustments may be needed if the policy has changed.
  
  Related Information:
  
  Documentation: Always keep detailed records of your travel, including itineraries, receipts, and any communications regarding travel policies.
  SAP Support: If the error persists and you believe it is a system issue rather than a policy issue, consider reaching out to your IT support team or SAP support for further assistance.
  Training: Ensure that employees are trained on the travel expense reporting process and the specific policies regarding reimbursements to minimize confusion and errors in the future.
  
  By understanding the cause of the error and following the appropriate steps, you can effectively address the issue and ensure compliance with your organization's travel policies.