How To Fix 5C841 - The existing record is overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 841

• Message text: The existing record is overwritten

What causes this issue?

A record with the validity start date &V3& exists for the infotype &V1&
.
ELSE
A record with the subtype &V2& and the validity start date &V3& exists
for the infotype &V1&.
ENDIF

System Response

At least one existing record is changed (deleted, delimited).
&WHAT_TO_DO& Check if the system should actually create the new record.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C841 - The existing record is overwritten ?

  The SAP error message 5C841, which states "The existing record is overwritten," typically occurs in the context of data entry or data processing within SAP systems. This error indicates that an attempt is being made to create or update a record that already exists in the database, and the system is preventing the operation to avoid unintentional data loss or corruption.
  Cause:
  
  Duplicate Entry: The most common cause is that the system is trying to insert a new record with a key that already exists in the database.
  Data Consistency Rules: SAP has built-in data consistency checks that prevent overwriting existing records unless explicitly allowed.
  Configuration Issues: There may be configuration settings in the system that dictate how records are handled, leading to this error when those settings are not met.
  
  Solution:
  
  Check for Existing Records: Before attempting to create a new record, check if a record with the same key already exists. You can do this by querying the database or using transaction codes relevant to the data you are working with.
  Modify Existing Record: If the record already exists and you need to update it, use the appropriate transaction to modify the existing record instead of trying to create a new one.
  Review Configuration: If you believe the error is due to a configuration issue, review the relevant settings in the SAP system. This may involve checking the customizing settings for the module you are working with.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance related to the transaction or module you are using.
  Error Handling Logic: If you are developing custom programs or reports, ensure that your error handling logic accounts for this scenario and provides appropriate feedback to users.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may be using specific transaction codes (e.g., SE11 for Data Dictionary, SE80 for Object Navigator) to manage records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into specific scenarios where this error may occur and how to resolve them.
  User Authorization: Ensure that the user has the necessary authorizations to create or modify records in the system.
  Testing in Development: If you are working in a development environment, test your changes thoroughly to ensure that they do not lead to similar errors in production.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or functional team for further investigation.