How To Fix 5C831 - Employee &1 on &2 does not belong to fund &3

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 831

• Message text: Employee &1 on &2 does not belong to fund &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5C831 - Employee &1 on &2 does not belong to fund &3 ?

  The SAP error message 5C831 indicates that there is a mismatch between an employee's assignment and the fund they are associated with in the system. Specifically, the message states that the employee (identified by &1) on the specified date (&2) does not belong to the specified fund (&3). This typically occurs in the context of budget management or fund accounting within SAP.
  Causes:
  
  Incorrect Employee Assignment: The employee may not be correctly assigned to the fund in the system.
  Date Mismatch: The date specified may not fall within the period when the employee was assigned to the fund.
  Fund Configuration Issues: The fund may not be properly configured to include the employee or may not be active for the specified date.
  Data Entry Errors: There may be errors in data entry when assigning employees to funds or when processing transactions.
  
  Solutions:
  
  
  Verify Employee Assignment:
  
  Check the employee's assignment to the fund in the system. Ensure that the employee is correctly assigned to the fund in the relevant organizational structure.
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to review the employee's data.
  
  
  
  Check Fund Configuration:
  
  Review the fund configuration to ensure that it is set up correctly and that the employee is included in the fund's parameters.
  Use transaction codes like FMX1 (Create Fund) or FMX2 (Change Fund) to check the fund details.
  
  
  
  Review Dates:
  
  Ensure that the date you are processing the transaction falls within the period when the employee is assigned to the fund. If the employee was not assigned to the fund on that date, you may need to adjust the date or the assignment.
  
  
  
  Correct Data Entry:
  
  If there are data entry errors, correct them in the system. This may involve updating the employee's assignment or correcting the transaction that triggered the error.
  
  
  
  Consult with HR or Finance Team:
  
  If you are unable to resolve the issue, consult with your HR or finance team for assistance. They may have additional insights or access to tools that can help resolve the issue.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR and fund management in SAP.
  Documentation: Review SAP documentation or help files related to fund management and employee assignments for additional guidance.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.