How To Fix 5C618 - Account &1 was delimited and the personnel number assignment adjusted

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 618

• Message text: Account &1 was delimited and the personnel number assignment adjusted

What causes this issue?

The account's start / end date has been changed. In some cases the time
period of personnel number assignments was adjusted accordingly.

System Response

Personnel number assignments are adjusted when the start or end date of
a personnel number assignment corresponds with the start or end date of
an account before the delimitation.

How to fix this error?

Check personnel number assignments (List of Accounts -> Assigned
Personnel Numbers).

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C618 - Account &1 was delimited and the personnel number assignment adjusted ?

  The SAP error message 5C618 indicates that an account (in this case, a specific account number represented by &1) has been delimited, and as a result, the personnel number assignment has been adjusted. This typically occurs in the context of personnel administration and payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  
  
  Delimitation of Account: The account in question has been delimited, meaning that its validity period has ended. This can happen due to various reasons, such as:
  
  The employee has left the organization.
  The account was set to be valid only for a specific period.
  Changes in the employee's status or position.
  
  
  
  Personnel Number Assignment: When an account is delimited, SAP automatically adjusts the personnel number assignment to ensure that the system reflects the current status of the employee and their associated accounts.
  
  
  Solution:
  
  
  Check Account Validity: Review the account settings in the SAP system to determine why it was delimited. You can do this by navigating to the relevant infotype (e.g., IT 0000 for actions, IT 0001 for organizational assignment) and checking the validity dates.
  
  
  Reassign or Extend Validity: If the delimitation was not intended, you may need to:
  
  Extend the validity of the account if the employee is still active.
  Reassign the personnel number to a valid account if necessary.
  
  
  
  Review Personnel Actions: Ensure that all personnel actions (such as hiring, termination, or changes in position) have been processed correctly. If there are discrepancies, you may need to correct them.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific guidance on handling this error message, as the resolution may vary based on your organization's configuration and policies.
  
  
  Related Information:
  
  
  Transaction Codes: You may use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to view and edit personnel data.
  
  
  Infotypes: Familiarize yourself with relevant infotypes that may be involved in the delimitation process, such as:
  
  IT 0000 (Actions)
  IT 0001 (Organizational Assignment)
  IT 0002 (Personal Data)
  IT 0006 (Addresses)
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  User Roles: Ensure that you have the appropriate permissions to make changes to personnel data in SAP.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP HCM for further assistance.