How To Fix 5C162 - A technical date of birth is valid => AHV Nr=nnn.yy.x00.npp (x=1 or 5)

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 162

• Message text: A technical date of birth is valid => AHV Nr=nnn.yy.x00.npp (x=1 or 5)

What causes this issue?

A technical birthdate was entered for the employee in infotype
"Personnel data" (0002) as the exact date of birth is not known.
In this case the AHV number should be entered in the form nnn.yy.xpp,
where x = 1 for men and x = 5 for women.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C162 - A technical date of birth is valid => AHV Nr=nnn.yy.x00.npp (x=1 or 5) ?

  The SAP error message 5C162 indicates an issue related to the technical date of birth for an employee, specifically in the context of the AHV (Alters- und Hinterlassenenversicherung) number, which is the Swiss social security number. The error suggests that the technical date of birth is valid, but there is a problem with the AHV number format or its association with the date of birth.
  Cause:
  
  Invalid AHV Number Format: The AHV number must follow a specific format, and if it does not, this error can occur. The format typically includes a prefix and a specific structure that must be adhered to.
  Incorrect Date of Birth: The technical date of birth may not match the expected format or may not be correctly entered in the system.
  Data Consistency Issues: There may be inconsistencies between the employee's date of birth and the AHV number, leading to this error.
  Configuration Issues: There may be configuration settings in the SAP system that are not aligned with the requirements for processing AHV numbers.
  
  Solution:
  
  
  Verify AHV Number: Check the AHV number for correctness. Ensure it follows the required format (nnn.yy.x00.npp) where:
  
  nnn is a unique identifier,
  yy is the year,
  x is either 1 or 5,
  npp is a sequence number.
  
  
  
  Check Date of Birth: Ensure that the technical date of birth entered in the system is correct and matches the employee's actual date of birth.
  
  
  Data Consistency Check: Review the employee's master data to ensure that there are no discrepancies between the date of birth and the AHV number.
  
  
  Consult Documentation: Refer to SAP documentation or guidelines specific to your version of SAP for handling AHV numbers and employee data.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with a technical expert who can analyze the system configuration and data integrity.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Legal Requirements: Ensure compliance with Swiss social security regulations regarding AHV numbers and employee data.
  User Training: Ensure that users entering employee data are trained on the correct formats and requirements for AHV numbers and dates of birth.
  
  By following these steps, you should be able to identify and resolve the issue related to the SAP error message 5C162.