How To Fix 5C102 - Year of date of birth &1 differs from AHV number - proposal: &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5C - HR: Messages for Switzerland

• Message number: 102

• Message text: Year of date of birth &1 differs from AHV number - proposal: &2

What causes this issue?

The fourth and fifth digits of the AHV number must be the same as the
year of birth.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5C102 - Year of date of birth &1 differs from AHV number - proposal: &2 ?

  The SAP error message 5C102 indicates a discrepancy between the year of birth provided in the employee's data and the year of birth associated with their AHV (Alters- und Hinterlassenenversicherung) number. This error typically arises during the processing of employee data, particularly in relation to social security or pension contributions in Switzerland.
  Cause:
  
  Data Mismatch: The year of birth entered in the employee's master data does not match the year of birth that is encoded in the AHV number.
  Incorrect Data Entry: There may have been a typographical error when entering the employee's date of birth or AHV number.
  Legacy Data Issues: If the employee's data was migrated from another system, there may be inconsistencies in the data.
  
  Solution:
  
  Verify Employee Data: Check the employee's date of birth in their master data (infotype 0002) and compare it with the AHV number. Ensure that both are correct and consistent.
  Correct Data Entry: If there is an error in the date of birth or AHV number, correct it in the SAP system. Make sure to follow the proper procedures for updating employee data.
  Consult Documentation: Refer to the relevant documentation or guidelines for handling AHV numbers and employee data in your organization.
  Contact HR or Payroll Department: If you are unsure about the correct AHV number or how to resolve the discrepancy, consult with your HR or payroll department for assistance.
  Run Consistency Checks: If your organization has tools or reports to check for data consistency, run these to identify any other potential discrepancies.
  
  Related Information:
  
  AHV Number: The AHV number is a unique identification number assigned to individuals for social security purposes in Switzerland. It is crucial for tracking contributions to the pension system.
  SAP Modules: This error is typically encountered in the SAP Human Capital Management (HCM) module, particularly in the areas related to payroll and employee administration.
  Legal Compliance: Ensuring that employee data is accurate is important for compliance with Swiss labor laws and social security regulations.
  
  By addressing the discrepancy between the date of birth and the AHV number, you can resolve the error and ensure that the employee's records are accurate and compliant.