How To Fix 5A654 - Entries for infotype &1 are already in table &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 654

• Message text: Entries for infotype &1 are already in table &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A654 - Entries for infotype &1 are already in table &2 ?

  The SAP error message 5A654 indicates that there are already existing entries for a specific infotype in the specified table. This typically occurs when you attempt to create or modify an infotype record that already has existing entries in the database.
  Cause:
  The error is usually caused by one of the following scenarios:
  
  Duplicate Entry: You are trying to create a new record for an infotype that already has an entry for the same employee and validity period.
  Incorrect Data Entry: The data being entered may not be aligned with the existing records, leading to a conflict.
  System Configuration: There may be issues with the configuration of the infotype or the way the data is being processed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Entries:
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if there are existing entries for the infotype in question for the specific employee.
  Verify the validity period of the existing entries to ensure that you are not trying to create a record that overlaps with an existing one.
  
  
  
  Modify Existing Records:
  
  If you find that there is an existing record that needs to be updated, you can modify it instead of creating a new one. Use PA30 to change the existing record.
  
  
  
  Adjust Validity Period:
  
  If you need to create a new record, ensure that the validity period does not overlap with existing records. Adjust the dates accordingly.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help files related to the specific infotype to understand its constraints and requirements.
  
  
  
  Check for Custom Enhancements:
  
  If your organization has custom enhancements or modifications in place, check with your SAP technical team to see if any custom logic is causing this issue.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of employee-related information (e.g., personal data, payroll data, etc.).
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data management, such as PA20, PA30, PA40 (for actions), etc.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.