How To Fix 5A367 - Object &1 '&2' exists from &3 to &4 only

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 367

• Message text: Object &1 '&2' exists from &3 to &4 only

What causes this issue?

The validity of the relationship must not exceed the validity of the
object.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 5A367 - Object &1 '&2' exists from &3 to &4 only ?

  The SAP error message 5A367 indicates that an object (like a master data record or configuration) already exists within a specified time frame. The message format is as follows:
  
  Object &1: This indicates the type of object (e.g., a material, vendor, customer, etc.).
  '&2': This is the name or identifier of the object.
  &3 to &4: These are the start and end dates during which the object is valid.
  
  Cause
  The error typically occurs when you attempt to create or modify an object that overlaps with an existing record's validity period. For example, if you are trying to create a new material master record with a validity period that overlaps with an existing record, SAP will throw this error to prevent data inconsistencies.
  Solution
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: Review the existing records for the object type in question. Look for the object with the identifier specified in the error message and check its validity dates.
  
  
  Adjust Validity Period: If you need to create a new record, ensure that the validity period does not overlap with the existing record. You may need to adjust the start and end dates of the new record accordingly.
  
  
  Modify Existing Record: If the existing record is no longer needed or can be modified, consider changing its validity period to accommodate the new record.
  
  
  Consult Documentation: If you are unsure about the object types or the implications of changing validity periods, consult SAP documentation or your organization's data governance policies.
  
  
  Seek Help from SAP Support: If the issue persists or if you believe it is a system error, consider reaching out to SAP support for further assistance.
  
  
  Related Information
  
  Transaction Codes: Depending on the object type, you may use different transaction codes to view or modify records (e.g., MM01 for material master, XK01 for vendor master).
  Authorization: Ensure you have the necessary authorizations to view or modify the records in question.
  Data Consistency: Always ensure that changes made to master data do not violate business rules or data consistency requirements.
  
  By following these steps, you should be able to resolve the error and proceed with your tasks in SAP.