How To Fix 5A191 - Employee group/subgroup differ for person and position

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 191

• Message text: Employee group/subgroup differ for person and position

Self-Explanatory Message

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• What is the cause and solution for SAP error message 5A191 - Employee group/subgroup differ for person and position ?

  The SAP error message 5A191 indicates that there is a mismatch between the employee group/subgroup defined for a person and the employee group/subgroup defined for the position they are assigned to. This error typically occurs during actions such as hiring, transferring, or changing positions in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Mismatch in Employee Group/Subgroup: The employee group and subgroup assigned to the employee do not match those defined for the position in the organizational structure.
  Configuration Issues: There may be incorrect configuration in the employee group/subgroup settings in the system.
  Data Entry Errors: Incorrect data entry during the creation or modification of employee or position records.
  
  Solution:
  
  
  Check Employee Master Data:
  
  Go to the employee's master data (transaction code PA20 or PA30) and verify the employee group and subgroup assigned to the employee.
  
  
  
  Check Position Data:
  
  Access the position data (transaction code PP03) and verify the employee group and subgroup assigned to the position.
  
  
  
  Align Employee and Position Data:
  
  If there is a mismatch, you can either:
  
  Change the employee's group/subgroup to match the position's group/subgroup.
  Change the position's group/subgroup to match the employee's group/subgroup, if appropriate.
  
  
  
  
  
  Review Organizational Structure:
  
  Ensure that the organizational structure is correctly set up and that the employee and position are correctly assigned within that structure.
  
  
  
  Consult with HR or SAP Administrator:
  
  If you are unsure about making changes, consult with your HR department or SAP administrator to ensure that the changes align with company policies and procedures.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PP03: Maintain Organizational Assignment
  
  
  Configuration: The employee group and subgroup settings can be configured in the SAP system under the IMG (Implementation Guide) settings for Personnel Administration.
  Documentation: Refer to SAP Help documentation for detailed information on employee groups, subgroups, and organizational management.
  
  By following these steps, you should be able to resolve the error message 5A191 and ensure that the employee and position data are consistent within the SAP system.