How To Fix 5A128 - Personnel number & has left the company

SAP Error Message - Details

• Message type: E = Error

• Message class: 5A - Basis Personnel Management

• Message number: 128

• Message text: Personnel number & has left the company

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 5A128 - Personnel number & has left the company ?

  The SAP error message 5A128 indicates that the personnel number you are trying to access or perform an action on has left the company. This typically means that the employee's status in the system has been set to "inactive" or "terminated," and therefore, certain actions cannot be performed on their record.
  Cause:
  
  Employee Termination: The employee associated with the personnel number has been terminated or has left the organization.
  Status Change: The employee's status has been changed to inactive, which may include reasons such as retirement, resignation, or other forms of separation from the company.
  Data Entry Error: There may be a mistake in the personnel number entered, leading to the system not recognizing the employee as active.
  
  Solution:
  
  Verify Personnel Number: Double-check the personnel number you are using to ensure it is correct and corresponds to an active employee.
  Check Employee Status: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the status of the employee. If the employee has indeed left the company, you will need to determine if any further action is required.
  Rehire Process: If the employee is to be rehired, you may need to follow the rehire process in SAP, which typically involves creating a new personnel number or reactivating the existing one, depending on your organization's policies.
  Consult HR: If you are unsure about the status or the next steps, consult your HR department for guidance on how to proceed with the employee's record.
  Authorization: Ensure you have the necessary permissions to access or modify the employee's records, as restrictions may apply to inactive personnel.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40 (for personnel actions), and PA01 (for maintaining infotypes).
  Infotypes: Understand the infotypes related to employee status, such as infotype 0000 (Actions) and infotype 0001 (Organizational Assignment).
  Documentation: Review your organization's HR policies regarding employee termination and rehiring to ensure compliance with internal procedures.
  
  If the issue persists or if you need further assistance, consider reaching out to your SAP support team or consulting the SAP Help Portal for more detailed troubleshooting steps.