How To Fix 56900 - U receipt must be reduced by the amount of the meal displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 900

• Message text: U receipt must be reduced by the amount of the meal displayed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56900 - U receipt must be reduced by the amount of the meal displayed ?

  The SAP error message "56900 U receipt must be reduced by the amount of the meal displayed" typically occurs in the context of SAP's Travel Management or Expense Management modules. This error indicates that there is a discrepancy between the amount being claimed for a meal and the amount that has been recorded or allowed for that meal in the system.
  Cause:
  
  Incorrect Meal Amount: The amount entered for the meal expense exceeds the allowable limit set in the system.
  Policy Violations: The meal expense may not comply with the company's travel policy or guidelines.
  Duplicate Entries: There may be a duplicate entry for the same meal expense, leading to an overstatement of the total claim.
  Configuration Issues: There could be issues with the configuration of meal allowances in the SAP system, such as incorrect limits or missing settings.
  
  Solution:
  
  Review Meal Amount: Check the amount entered for the meal expense and compare it with the allowable limits defined in the travel policy. Adjust the amount accordingly.
  Check Travel Policy: Ensure that the meal expense complies with the company's travel policy. If the policy has changed, update the expense claim to reflect the new limits.
  Remove Duplicates: Verify if there are any duplicate entries for the meal expense. If found, remove the duplicate entry.
  Consult Configuration: If the issue persists, consult with your SAP administrator or the team responsible for configuring the Travel Management module. They can check if the meal allowances are set up correctly in the system.
  Documentation: Ensure that all necessary documentation (receipts, invoices) is attached to the expense claim to support the amount being claimed.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its system, and there may be specific notes addressing this error.
  User Guides: Refer to user guides or training materials related to SAP Travel Management or Expense Management for detailed instructions on entering meal expenses.
  Support: If the issue cannot be resolved internally, consider reaching out to SAP support for assistance.
  
  By following these steps, you should be able to resolve the error message and successfully submit your expense claim.