How To Fix 56847 - No entry in table PTRV_PERIO with run number &

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 847

• Message text: No entry in table PTRV_PERIO with run number &

What causes this issue?

In table PTRV_PERIO, no entry with sequential number &v1& was found. In
table PTRV_ROT_AWKEY an entry of this kind was found.

System Response

The status of trips in posting run &v1& can not be reset.

How to fix this error?

There is probably a data inconsistency that should be corrected
manually.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56847 - No entry in table PTRV_PERIO with run number & ?

  The SAP error message "56847 No entry in table PTRV_PERIO with run number &" typically occurs in the context of the Travel Management module, particularly when dealing with travel expense processing or travel planning. This error indicates that the system is unable to find an entry in the table PTRV_PERIO for the specified run number. The run number usually corresponds to a specific processing run for travel expenses or travel planning.
  Cause:
  
  Missing Data: The run number specified does not exist in the PTRV_PERIO table. This could happen if the run was never created or if it was deleted.
  Incorrect Run Number: The run number being referenced may be incorrect or mistyped.
  Configuration Issues: There may be configuration issues in the Travel Management settings that prevent the creation of entries in the PTRV_PERIO table.
  Authorization Issues: The user may not have the necessary authorizations to access the data related to the specified run number.
  
  Solution:
  
  Verify Run Number: Check the run number you are using to ensure it is correct. You can do this by reviewing the relevant transaction or report that generated the run number.
  Check Table Entries: Use transaction SE11 or SE16 to view the PTRV_PERIO table and confirm whether the run number exists. If it does not, you may need to create a new run or reprocess the relevant data.
  Reprocess Travel Data: If the run number is missing, you may need to reprocess the travel data to generate the necessary entries in the PTRV_PERIO table. This can often be done through the relevant transaction for travel expense processing.
  Check Configuration: Review the configuration settings for Travel Management to ensure that everything is set up correctly. This includes checking the settings for travel expense runs and ensuring that all necessary parameters are defined.
  Consult Documentation: Refer to SAP documentation or notes related to Travel Management for any specific guidance on this error.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PRTE (Travel Management), and PT60 (Travel Expense Report).
  SAP Notes: Check for any SAP Notes that may address this specific error or provide additional troubleshooting steps.
  User Authorizations: Ensure that the user encountering the error has the appropriate authorizations to access travel management data.
  
  By following these steps, you should be able to diagnose and resolve the error related to the missing entry in the PTRV_PERIO table.