How To Fix 56842 - Posting/Document date per trip can extend runtime considerably

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 842

• Message text: Posting/Document date per trip can extend runtime considerably

What causes this issue?

You want to create a posting document per trip and assign each of these
documents/postings the start or end date of the trip.

System Response

The system checks the time validity of tax code and account assignment
objects. With a date per trip, each individual trip must be checked
instead of one general check of all trips. Depending on the number of
trips, tax codes and account assignment objects, this can be much more
time-consuming in some cases.

How to fix this error?

Reconsider whether the posting/document date per trip setting is really
necessary.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56842 - Posting/Document date per trip can extend runtime considerably ?

  The SAP error message 56842, which states "Posting/Document date per trip can extend runtime considerably," typically occurs in the context of SAP's Travel Management module, particularly when processing travel expenses or related documents. This message is a warning rather than a critical error, indicating that the posting or document date associated with a trip may lead to performance issues due to the volume of data being processed.
  Cause:
  
  Date Range: The error is often triggered when the posting or document date for a trip spans a long period, which can lead to extensive data retrieval and processing times.
  Large Data Volume: If the trip covers a significant time frame or if there are many transactions associated with that period, the system may take longer to process the data.
  System Performance: The underlying database and system performance can also contribute to the runtime issues, especially if the system is already under heavy load.
  
  Solution:
  
  Narrow the Date Range: If possible, try to limit the posting or document date to a shorter time frame. This can help reduce the amount of data the system needs to process.
  Batch Processing: If you are processing multiple trips or documents, consider breaking them into smaller batches to improve performance.
  Optimize Data Retrieval: Review the configuration and settings related to data retrieval in the Travel Management module. Ensure that indexes are properly set up and that the database is optimized for performance.
  System Performance Monitoring: Monitor the system performance during peak times and consider upgrading hardware or optimizing the database if necessary.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address performance issues related to this error message. SAP frequently releases patches and updates that can improve system performance.
  
  Related Information:
  
  SAP Documentation: Refer to the official SAP documentation for Travel Management for more detailed information on handling trips and expenses.
  SAP Community: Engage with the SAP Community forums to see if other users have encountered similar issues and what solutions they have implemented.
  Performance Tuning: Consider consulting with an SAP Basis administrator for performance tuning recommendations specific to your SAP environment.
  
  By addressing the underlying causes and implementing the suggested solutions, you can mitigate the impact of this warning message and improve the overall performance of your SAP Travel Management processes.