How To Fix 56725 - The end date can not be set back (periods transferred)

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 725

• Message text: The end date can not be set back (periods transferred)

What causes this issue?

The new end date cannot be accepted, since periods that cannot be
deleted have been transferred between the new end date and the original
end date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56725 - The end date can not be set back (periods transferred) ?

  The SAP error message 56725, "The end date cannot be set back (periods transferred)," typically occurs in the context of managing time periods in SAP, particularly when dealing with time management or payroll processing. This error indicates that you are trying to change the end date of a period that has already been processed or transferred, which is not allowed in the system.
  Cause:
  
  Processed Periods: The end date you are trying to set back has already been processed in the system. This means that payroll or time data has been finalized for that period.
  Data Integrity: SAP enforces data integrity rules to prevent inconsistencies that could arise from changing dates of periods that have already been closed or transferred.
  Configuration Settings: Certain configuration settings in the SAP system may restrict changes to periods that have been processed.
  
  Solution:
  
  Check Period Status: Verify the status of the period you are trying to change. If it has been processed, you will need to consider whether you can reverse or adjust the processing instead of changing the end date.
  Use Correct Transactions: If you need to make adjustments, use the appropriate transactions for reversing or correcting payroll or time data. For example, you might need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation).
  Consult with HR/Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team. They may have specific procedures in place for handling such situations.
  System Configuration: If you believe that the configuration settings are too restrictive, you may need to discuss this with your SAP administrator or consultant to see if adjustments can be made to allow for more flexibility in handling period dates.
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for more details on managing time periods and payroll processing.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  Preventive Measures:
  
  Training: Ensure that users involved in payroll and time management are adequately trained on the implications of changing period dates.
  Change Management: Implement a change management process to review and approve changes to period dates before they are made.
  
  By following these steps, you should be able to address the error message 56725 effectively.