How To Fix 56657 - Assessors have access to archived data only

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 657

• Message text: Assessors have access to archived data only

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56657 - Assessors have access to archived data only ?

  The SAP error message "56657 Assessors have access to archived data only" typically occurs in the context of SAP systems that manage data archiving, particularly in modules like SAP Controlling (CO) or SAP Financial Accounting (FI). This message indicates that the user (assessor) is trying to access data that is archived, and their access rights or the system configuration restrict them from viewing non-archived data.
  Cause:
  
  User Role and Authorization: The user may not have the necessary authorizations to access the non-archived data. The system is configured to allow certain users (assessors) to only view archived data.
  Data Archiving Settings: The system may be set up in such a way that certain data is archived, and the assessors are restricted to only accessing this archived data.
  Configuration Issues: There may be configuration settings in the SAP system that limit access to certain types of data based on user roles.
  
  Solution:
  
  
  Check User Authorizations: Review the user roles and authorizations assigned to the assessor. Ensure that they have the necessary permissions to access both archived and non-archived data.
  
  Use transaction code SU01 to check and modify user roles.
  Use transaction code PFCG to manage roles and authorizations.
  
  
  
  Review Data Archiving Settings: Check the data archiving settings in the system to understand what data is archived and why the assessors are restricted.
  
  Use transaction code SARA to review archiving objects and settings.
  
  
  
  Consult with Basis Team: If the issue persists, consult with your SAP Basis team or system administrator to ensure that the system configuration aligns with the business requirements and that there are no restrictions preventing access to non-archived data.
  
  
  Training and Documentation: Ensure that users are trained on how to access both archived and non-archived data and that they understand the implications of data archiving.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes can provide patches or additional guidance on resolving specific issues.
  Documentation: Review SAP documentation related to data archiving and user authorizations to better understand how to manage access rights.
  Community Forums: Engage with SAP community forums or support channels for additional insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the error message "56657 Assessors have access to archived data only."