How To Fix 56654 - No authorization for the criteria entered

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 654

• Message text: No authorization for the criteria entered

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56654 - No authorization for the criteria entered ?

  The SAP error message "56654 No authorization for the criteria entered" typically indicates that a user is attempting to access data or perform an action for which they do not have the necessary authorizations. This can occur in various SAP transactions, especially when dealing with reports, data queries, or any functionality that requires specific permissions.
  Cause:
  
  Missing Authorizations: The user does not have the required authorization objects assigned to their user profile for the specific transaction or data they are trying to access.
  Incorrect Criteria: The criteria entered in the transaction may not match the user's authorization profile, leading to a denial of access.
  Role Assignment Issues: The user may not have the correct roles assigned that include the necessary authorizations.
  Organizational Level Restrictions: The user may have access to certain data but not to the specific organizational units or levels that the criteria pertain to.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after receiving the error to display the last authorization check. This will show which authorization object failed and why.
  Review the authorization objects related to the transaction or report you are trying to access.
  
  
  
  Review User Roles:
  
  Use transaction code SU01 to check the user’s roles and authorizations.
  Ensure that the user has the necessary roles assigned that include the required authorizations.
  
  
  
  Modify Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles or create new roles that include the required authorizations.
  
  
  
  Consult with Security Team:
  
  If you are not able to resolve the issue, consult with your SAP security team or administrator. They can provide insights into the specific authorizations needed and help adjust the user’s profile accordingly.
  
  
  
  Testing:
  
  After making changes to roles or authorizations, have the user log out and log back in to ensure that the changes take effect.
  
  
  
  Related Information:
  
  Authorization Objects: These are the building blocks of SAP security and define what actions a user can perform on specific data.
  Transaction Codes: Familiarize yourself with transaction codes like SU01 (User Maintenance), PFCG (Role Maintenance), and SU53 (Authorization Check) for managing user authorizations.
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.