How To Fix 56404 - Expense type & can only be used in weekly reports

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 404

• Message text: Expense type & can only be used in weekly reports

What causes this issue?

The expense type &V1& is only used in the weekly report. Please use a
different expense type in this entry transaction.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Contact system administration, if necessary, to have the expense type
recoded.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56404 - Expense type & can only be used in weekly reports ?

  The SAP error message "56404 Expense type & can only be used in weekly reports" typically indicates that the expense type you are trying to use is restricted to weekly reporting periods. This means that the expense type is not valid for the reporting period you are currently working with, which could be a monthly or another type of report.
  Cause:
  
  Expense Type Configuration: The expense type you are using has been configured in the system to only be applicable for weekly reports. This is often set up in the configuration settings of the SAP system.
  Reporting Period: You may be attempting to enter or process an expense in a reporting period that does not align with the allowed usage of that expense type.
  
  Solution:
  
  Change Reporting Period: If possible, switch to a weekly reporting period to use the specified expense type. This may involve adjusting the reporting settings or the time frame of the report you are working on.
  Use a Different Expense Type: If you need to report expenses in a different period (e.g., monthly), consider using a different expense type that is valid for that reporting period.
  Configuration Review: If you believe the expense type should be available for other reporting periods, consult with your SAP administrator or the person responsible for system configuration. They may need to adjust the settings in the configuration to allow the expense type to be used in other reporting periods.
  Documentation and Training: Ensure that users are aware of the restrictions on expense types and provide training or documentation to help them understand which expense types can be used in which reporting periods.
  
  Related Information:
  
  SAP Documentation: Check the SAP Help Portal or your organization's internal documentation for specific details on expense type configurations and reporting periods.
  User Roles and Permissions: Ensure that you have the necessary permissions to change reporting periods or expense types, as some actions may be restricted based on user roles.
  Consult SAP Support: If the issue persists or if you need further assistance, consider reaching out to SAP support for more detailed troubleshooting and guidance.
  
  By following these steps, you should be able to resolve the error and proceed with your reporting tasks in SAP.