How To Fix 56257 - Entry in Infotype 0105 missing for your user name

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 257

• Message text: Entry in Infotype 0105 missing for your user name

What causes this issue?

To perform authorization checks, the system tried to derive your
personnel number from your user name. This is done via infotype 0105.
Your personnel number could not be determined because infotype 0105 has
not been maintained, or not correctly maintained. An entry of type 0001
(system user name for SAP System) with ID/number = user name is
missing.

System Response

Processing was terminated.

How to fix this error?

Please contact system administration so that an entry can be made in
infotype 0105.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56257 - Entry in Infotype 0105 missing for your user name ?

  The SAP error message 56257, which states "Entry in Infotype 0105 missing for your user name," typically occurs in the context of personnel administration when the system is unable to find the necessary data for a specific infotype related to the user. Infotype 0105 is used for "Communication" data, which includes information such as email addresses, phone numbers, and other contact details.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Missing Infotype Record: The user does not have an entry in Infotype 0105, which is required for the operation being performed.
  Incorrect User ID: The user ID being referenced may not be correct or may not have been set up properly in the system.
  Data Inconsistency: There may be inconsistencies or issues with the user’s master data in the SAP system.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Infotype 0105:
  
  Use transaction code PA30 (Maintain HR Master Data) to check if there is an entry for Infotype 0105 for the user in question.
  If there is no entry, you will need to create one. Click on "Create" and enter the necessary communication details (e.g., email, phone number).
  
  
  
  Verify User ID:
  
  Ensure that you are using the correct user ID. If you are unsure, you can check the user’s details using transaction code SU01 (User Maintenance).
  
  
  
  Consult with HR or System Administrator:
  
  If you do not have the necessary permissions to create or modify infotype records, contact your HR department or system administrator for assistance.
  
  
  
  Check for Data Consistency:
  
  Ensure that there are no inconsistencies in the user’s master data. This may involve checking other infotypes related to the user.
  
  
  
  Review Authorization:
  
  Ensure that the user has the necessary authorizations to access and modify their own data.
  
  
  
  Related Information:
  
  Infotype 0105: This infotype is part of the HR module and is used to store communication data for employees.
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SU01: User Maintenance
  
  
  HR Master Data: Understanding how HR master data is structured in SAP can help in troubleshooting similar issues.
  
  If the problem persists after following these steps, it may be necessary to consult SAP support or your organization's SAP technical team for further investigation.