How To Fix 56231 - Cumulation by year not possible with employee-spec.beginning for PerNo &

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 231

• Message text: Cumulation by year not possible with employee-spec.beginning for PerNo &

What causes this issue?

In view V_T702N_M (IMG activity: Define miles/kilometers cumulation),
the cumulation procedure dependent on vehicle type and class was set.
In view V_T706F1 (IMG activity: Assign cumulation procedure to vehicle
type/class), the procedure 'Yearly cumulation with employee-specific
period beginning' was chosen for the current combination of vehicle
type and vehicle class. This cumulation procedure is not possible for
the current personnel number, because the beginning date for the first
cumulation period is not maintained in the employee's master data
(infotype 0017).

How to fix this error?

In order to carry out yearly cumulation for this personnel number with
an employee-specific period beginning, the beginning date for the first
cumulation period must be maintained in the employee's Travel
Privileges (infotype 0017). Otherwise, a combination of vehicle type
and vehicle class must be selected in trip data (miles/kms
distribution) that does not require 'yearly cumulation with
employee-specific period beginning'.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56231 - Cumulation by year not possible with employee-spec.beginning for PerNo & ?

  The SAP error message 56231, "Cumulation by year not possible with employee-spec.beginning for PerNo &," typically occurs in the context of payroll processing in SAP HR (Human Resources) when there is an issue with the cumulation of payroll results for a specific employee. This error indicates that the system is unable to cumulate payroll results for the specified employee number (PerNo) due to certain conditions not being met.
  Causes:
  
  Incorrect Payroll Period Configuration: The payroll period may not be set up correctly, leading to issues with cumulation.
  Employee Status: The employee may have a status that prevents cumulation, such as being on leave or having a termination date that affects payroll processing.
  Missing or Incorrect Data: There may be missing or incorrect data in the employee's master data or payroll results that prevents the system from performing the cumulation.
  Year-End Processing: If the error occurs during year-end processing, it may be due to the system trying to cumulate results from different years incorrectly.
  Customizations or Enhancements: Custom code or enhancements in the payroll process may interfere with standard cumulation logic.
  
  Solutions:
  
  Check Payroll Period Configuration: Ensure that the payroll periods are correctly configured and that the employee is included in the relevant payroll run.
  Review Employee Status: Check the employee's status in the system. If the employee is on leave or has been terminated, ensure that the payroll processing logic accounts for this.
  Validate Master Data: Review the employee's master data for any inconsistencies or missing information that could affect payroll processing.
  Run Payroll Simulation: Perform a payroll simulation for the employee to identify any issues in the payroll results that may be causing the error.
  Check Year-End Processing: If this error occurs during year-end processing, ensure that all necessary year-end activities have been completed and that the system is set up to handle cumulation correctly.
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this specific error or provide guidance on resolving it.
  Debugging: If you have access to technical resources, consider debugging the payroll process to identify where the cumulation logic is failing.
  
  Related Information:
  
  SAP HR Module: This error is specific to the SAP HR module, particularly in payroll processing.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PC00_MXX_CALC (Payroll Calculation), and PC00_MXX_CUMU (Cumulation).
  SAP Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it involves complex customizations or configurations.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.